ITC 105A: Hello, Michael Co. Good morning.
ITC 105A: My name is Alapakhi Mahalia, chair of the Board of Regents. I call this meeting to order like the dollars the presence of other regions. Vice Chair, Lee, Vice Chair, Wilson.
ITC 105A: Regent Abercrombie, is on his way. Regent, Akitake, Regent, Haney
ITC 105A: Vijay Higaki is joining us by Zoom Regent Liu.
ITC 105A: Regent, Mawai, Regent Paloma, and Regent Tochiki.
ITC 105A: I want to just clarify that
ITC 105A: this is a meeting of the Board of Regents.
ITC 105A: and all the all the guidance governing those meetings applies. We're calling it Committee of the Whole, so that we can do the function.
ITC 105A: These meetings will be called for the function of acting as the search committee for our next President.
ITC 105A: But the rules apply to full board meetings apply. That's important for things like decisions we make in these meetings
ITC 105A: have the effect of decisions with the border regions
ITC 105A: at this time. We'll move to public comment.
ITC 105A: Before I call on Jamie
ITC 105A: to move forward. I want to emphasize it. Today.
ITC 105A: I'm gonna be a lot more disciplined about asking testifiers or requiring testifiers to stay to the 3 min limit.
ITC 105A: We have lots of testimony and lots of work to do. In addition, I've gotten some feedback from folks
ITC 105A: who are staying to the 3 min, and they feel it's unfair when the other folks go much longer, so
ITC 105A: as uncomfortable as it will be for me. We will be asking folks to wrap up at 3 min
ITC 105A: and if you continue to go on.
ITC 105A: you know, Michael, get cut off, or you'll be off of zoom. So thanks for your consideration at the outset. Right, Jamie.
ITC 105A: I think it's a chair. So we did receive the Board Office did receive numerous testimonies.
ITC 105A: Commenting on the presidential presidential selection process, both on time and late written testimony that testimony is available on our website.
ITC 105A: We also have a number of testifiers who signed up to provide oral testimony.
ITC 105A: So I'll start by calling the individuals who signed up via to to testify via zoom, and then we'll we'll go to the individuals in this room
ITC 105A: present in the room.
ITC 105A: So first up and I gotta make one more for regents.
ITC 105A: we always have the ability to call testifiers up during our deliberations. So if there's something that someone says and you want to follow up on you, can you can follow up during regular session. Thank you.
ITC 105A: So
ITC 105A: we do have 11 people who signed up to provide a testimony via zoom. But only one person is currently in the
ITC 105A: and our waiting room.
ITC 105A: So I'm gonna call up
ITC 105A: Karla Hayashi.
ITC 105A: So is she in the room.
ITC 105A: So, Carla, you can go ahead and testify when you're ready. I'd like to note the arrival of you can have a problem.
Karla Hayashi: So do you see me and hear me?
Karla Hayashi: Okay, thank you. So good morning, regents President Lazner and attendees. Thank you for the opportunity to testify this morning concerning the search for the next president of the University of Oi System. My name is Karl Hayashi. I'm a faculty member at the University of Voi, at Helo Campus. I am also the president of the Uha Board of Directors.
Karla Hayashi: The authority to select the next president rests with the Board of Regents. The selection process, however, must be inclusive of all the stakeholders, and should proceed in a timely manner intended to identify
Karla Hayashi: qualified candidates who possess the comprehensive, academic.
Karla Hayashi: and administrative knowledge of university operations. The next President must be able and qualified to take the helm of a system that includes the public land grant, Research University campus, and 4 and 2 year campuses situated across the State.
Karla Hayashi: Such an important position deserves the attention and commitment of numerous stakeholders, especially those whose daily experiences will be directly impacted by this individual.
Karla Hayashi: We all agree that the welfare and well-being of students is paramount. their voices need to be represented. In an effort to select a new president. Employees of the University of Hoi system as well as community members must also have their opportunities to be involved in a search process.
Karla Hayashi: An advisory body sounds reasonable, but how will you ensure that our individual and collective voices are heard, listen to, and ultimately contribute to the selection of the next President.
Karla Hayashi: In contrast to the short search process proposed. Consider the following, each campus typically conducts a year long search for a chancellor by including all of the various stakeholders on the search committee, and scheduling a series of opportunities to meet with and hear from each finalist these public meetings, along with meetings with various campus unit members, provides the campus community, the ability to evaluate each finalist.
Karla Hayashi: Why, then, do you propose selecting the next president of such a large and complex system as ours? In less than a year this timeline is rushed and contradictory
Karla Hayashi: concerns about undue influence on this search have already been publicly raised.
Karla Hayashi: Relegating student employee and community voices to a pro forma advisory committee and rushing the search process only reinforces the perception that this may not be an objective and transparent search.
Karla Hayashi: No one is questioning your authority to select the next president. We are, however, asking that the process to identify
Karla Hayashi: the next. President, be inclusive and transparent. Thank you.
ITC 105A: Mala.
ITC 105A: Okay, next up we have Sonya, Jardina
Sonja Giardina: Oliva. Can you all hear me?
ITC 105A: Yes.
Sonja Giardina: great Aloha Michael Cole. My name is Sonia Jordina, and I'm a student at the University of Huamano, in the school of Oceanic art, science, and Technology.
Sonja Giardina: I am speaking to day to express my concerns regarding the Presidential selection process finalized during the December seventh Board of regents meeting
Sonja Giardina: generally. My concerns are regarding the failure of this search process and representing and incorporating students, faculty staff and community members in the selection process for the next president.
Sonja Giardina: my primary concern is about the lack of inclusion of these various stakeholder groups in the Presidential Selection Committee.
Sonja Giardina: which, as it stands is composed of Board of Regents, members. A committee of the whole, composed solely of BOR. Members, does not give voting representation to any stakeholders, and goes against principles of shared governance, and passed through each manual of Presidential selection processes, such as those in 2,009 and 2,013, there were student faculty and community representatives sitting on the Presidential Selection Committee with voting power.
Sonja Giardina: Another concern of mine is the process for selecting the Advisory group. The proposed advisory group is meant to represent community members, faculty staff students and other administrators as to include non board members in the selection process. Currently, the Board of regents holds full authority in appointing the members of the Advisory group.
Sonja Giardina: I, instead advocate that elect existing elected student bodies at are used to select representatives of key stakeholders. The system has already elected student representation through the student caucus which comprises the 11 student governments. There are parallel organizations for faculty that could be used to support the Board of Regents in selecting representative individuals on the Advisory group.
Sonja Giardina: I am also concerned about the Advisory Group's capacity to effect change throughout the process, if only able to provide advice at the request of the Selection Committee.
Sonja Giardina: This does not reassure me that this group of constituents representing many key stakeholders will be given adequate access to provide meaningful input throughout the process. I urge that the advisory group is consistently integrated into the search process.
Sonja Giardina: In addition. considering the critical influence of the role of your President on the University, and hopefully, I would also like to emphasize the importance of quality and careful deliberation over expediency in this selection process
Sonja Giardina: overall. I want to advocate for students faculty and staff and community members to be included in the Selection Committee and given some amount of voting power, it is imperative that those who will be most heavily impacted by this decision are meaningfully integrated into the selection process at every step.
Sonja Giardina: Thank you for taking the time today to consider this testimony. I look forward to seeing action towards a more inclusive search process that brings all stakeholders to the table as you work together on making this decision for the University and for law. Thank you for listening.
ITC 105A: Next up. We have Rosiana Osman.
Rosiana (Nani) Azman: Good morning. My name is Dr. Nadia Aslan. I'm a psychology professor at molly College, and I've been teaching at the University for over 20 years. Now
Rosiana (Nani) Azman: the Presidential search process permitted interaction groups. Final report recommends book. The Bor Higher search firm with Hawaii experience and are who focus to conduct a national search. While this sounds like a good idea in theory, Norway doesn't mention. It would also be a search firm with expertise in higher education.
Rosiana (Nani) Azman: I've done some searches. I can find firms who understand how you sculpture or I can find firms with higher education. Experience live in diagram does not overlap.
Rosiana (Nani) Azman: Given the mistaken urgency that a new President must be hired before fall to submit the budget, which would be nice, but is not necessary.
Rosiana (Nani) Azman: I fear this frenzied artificially time crunch search, which would be will yield either a reliable higher education. Search firm that is clueless about the nuances of our island culture, or a firm that understands the body, but who may treat our university like a business?
Rosiana (Nani) Azman: The former will bring bring us candidates who will likely want to swoop in to save us, and make us more like universities on the Continent, perhaps reminding us of Presidents of Christmas past. The latter will try to impose a Walmart like business model, incongruent with needs of higher education.
Rosiana (Nani) Azman: We are not Walmart. I know that many of you have strong business backgrounds which I respect. But please allow me to explain why university cannot be treated like a business. If the university is a business, then our product would be graduates
Rosiana (Nani) Azman: as a successful business we would have high retention and graduation rates. That's good. The faculty and the different disciplines would be like the vendors. We hope that we're providing the right products, which will be education to attract customers to come to our business.
Rosiana (Nani) Azman: Here's where the analogy falls apart. Who are the customers, the people we're attracting to the store
Rosiana (Nani) Azman: the students. How can it be the students because they're our final product? They do not know of any successful business model in which the customer is also the product. This contradiction is, why treating higher education like a business never works. It's also part of why, for profit universities lose credibility, and their degrees have little value.
Rosiana (Nani) Azman: As you move forward to decide how our university system will proceed. When President Lazner steps down, I asked, you remember why we are all here, faculty, administration, and staff alike right? This university system, for one, may reason
Rosiana (Nani) Azman: to educate our students. Without our students there would be no need for University of Hawaii. Every decision we make must have our students, education and best interest in mind, and we need to remember all of our students and all their diversity across the system at all. Of the different campuses. As we choose, new leadership
Rosiana (Nani) Azman: as a faculty member, teaching at the only institution of Tertiary education for the islands of Valley Malika, Inlandi. I can tell you that very few of my students that was supposedly typical college to do demographic. Most not. Some of my students work full time
Rosiana (Nani) Azman: with families to support.
Rosiana (Nani) Azman: Without. Pardon me.
Rosiana (Nani) Azman: They cannot help me still support. They are lucky if they can squeeze in 6 to 9 credits on top of all the other obligations, but they eventually do so with pride of distinction. for many of my students. If they stop coming to class, it's not because they're lazy or unmotivated.
Rosiana (Nani) Azman: They cannot stop working because they need to pay the bills. They cannot stop taking care of their family because they understand honor and responsibility. In closing. I need to ask, What's the rush
Rosiana (Nani) Azman: before we hire? President Lazarin sent over a year in the search process. I can tell you. When my students at work it can be done quickly, or it can be done properly
Rosiana (Nani) Azman: when we rush, the emphasis is on being done rather than being done. Well.
ITC 105A: please wrap up. Thanks.
Rosiana (Nani) Azman: Last sentence. Thank you. Hiring. The next President is too important to the future of and it needs to be a well thought out, completely transparent process. Mahalo, for your consideration.
ITC 105A: Thank you. Cool.
ITC 105A: Next up we have Christy and Nita
Christie Ann Nitta: Aloha, Board of Regents.
Christie Ann Nitta: Happy New Year to all of you. My name is Christy Anita, chair of the Mono Staff Senate
Christie Ann Nitta: as we come together again today on the same topic. I'm given the honor to once again testify on this topic of the selection of the
Christie Ann Nitta: next President, I would like to reiterate that what we stated on our last testimony that as we move forward with this Presidential search process, the Manor Staff Senate.
Christie Ann Nitta: excuse me, would like to ensure that we have a voice from inception to completion, while we know that the Board of Regents have already been composed of members something that we might wanna look at in the future is and bring that to the table is involving shared governance in the selection of the Board of regents appointees
Christie Ann Nitta: from listening to and reading all other testimonies. It is very clear that moving forward in this projected fashion has major flaws and needs to be analyzed by shared governance and not just the Board of Regents appointees. Thank you so much today for your time consideration and dedication to the University, Mahalo Nue
ITC 105A: Mahalo.
ITC 105A: Okay? So we do have several other individuals who signed up to provide zoom testimony. But they're currently not present. So I'm gonna move to the individuals present in the room.
ITC 105A: First up. We have Dustin Miguel
ITC 105A: better this morning. I find my voice a little better this morning. The last time I testified. I was nervous and I appreciate the opportunity to speak.
ITC 105A: I'm an LGBT studies, Major.
ITC 105A: I have experienced the Classic Research Institution story being an LGBT studies major on and off this campus.
ITC 105A: The next President, to replace President Lassner should be aware of gender and sexuality studies and the hostilities we face on and off campus.
ITC 105A: Before fall 2,023 began. A person moved into my home.
ITC 105A: threatened me with a knife.
ITC 105A: and people on staff, on campus casually spoke about it.
ITC 105A: This is the educational environment I'm living through, coupled with being indefinitely President Lassenar defunded.
ITC 105A: I'm disabled. I can't work and go to school. I was. I'm experiencing violence through poverty because the school refuses to fund an LGBT studies, Major.
ITC 105A: so please keep this in mind
ITC 105A: with the search moving forward also, I will close with. I testified under the authority of the Board of Regents, because the Administration is changing, and I do act. Ask that the Board of regents act.
ITC 105A: Thank you for your time.
ITC 105A: Follow up.
ITC 105A: Okay, I'm gonna call the next 3 names. So we know. So people know who is up next for testifying. So first we'll have Ashley Maynard, and then after that we'll have Branson, Ozama, and Kyson James for us.
ITC 105A: Good morning, regents, President Lassenar. I'm Doctor Ashley Maynard, Professor of Psychology at manoa. I came here to share some highlights of the written testimony. I submitted with Doctor Marguerite Butler, Professor of Life sciences. I hope you will read it and take it seriously, as we are at a serious crossroads at a university, and in our State.
ITC 105A: we agree with others that there should be a fair and open presidential search process, free from legislative interference, and that we ought to follow the national best practice of including faculty chosen by the faculty students and community members in the search committee.
ITC 105A: We must also have a thorough discussion of qualifications that would make the best president of our system. Our system is unique in many ways, and has only one r. One. Research, intensive, doctoral. Granting campus manoa
ITC 105A: because we are one system. It is imperative that the President must also be qualified to be the chancellor of the flagship campus, whether they are separate positions or one. The President must have an academic background as a tenured faculty member at a research university and not be merely a convenient political selection.
ITC 105A: We must have an academic leader of to truly maximize our strengths. Hawaii is the gateway to the Pacific. In geography, earth, history, culture, biological resources, evolution, climate, and many fields of human endeavor. It is the reason why we serve as strategic basis for military installations.
ITC 105A: agricultural experimental stations and Federal agencies, including the East-west Center. We are the only R. One university for thousands of miles. Yet too often it is outside research groups that Spearhead the study of Hawaii's resources.
ITC 105A: An informed academic leader could retain and motivate faculty to lead these enterprises, create opportunities to benefit from the university at every educational level, making the university's resources available to all and drive innovation from our local communities to the world.
ITC 105A: Our institution is currently so far out of alignment that we risk veering off the proverbial road, losing sight of the academic mission. While we agree that administrative concerns and an eye on the budget are important without academic leadership, particularly the Manoa campus, has suffered, for example, discussions of curriculum at the highest levels have centered on mechanics and convenience of integration rather than what's best for student learning.
ITC 105A: As another example, the creation of a campus town where our college of education now stands will have serious repercussions for educational quality. In both the K. 12 and the university systems. An academic leader can help bring. Pardon me. All conversations about the institution, its resources, and its future back into balance.
ITC 105A: Research, teaching, and innovation are central to the mission of the University and the University is central to the mission and health of the State.
ITC 105A: The best person to lead the institution will have the skills and experience, not only to understand what the university does, but also to explain and defend it to others, positioning the institution to lead and make the difference it can make. Thank you very much. Thank you.
ITC 105A: I open an appreciation to really, to the students, to the faculty, and for all who took the time to take time to testify here at this meeting. I know it's set during business hours, so there's often struggles with either it be class conflicts or working conflicts. And schedules. So Mahalo, to those who took the time off to be a part of this
ITC 105A: historic moment. As a community member, President of Asu H, and as chair of the University of Hawaii, student caucus I stand on the positions that have been discussed by our elected bodies that we want more than just a voice, but a choice in selecting the next President.
ITC 105A: although the authority is vested in the Board of Regents through rights, that from what some will call an illegitimate body, it does not set in stone how the regents come to the conclusion of who you select
ITC 105A: in an ideal world. I will say, as my elders taught me, that the past should have a voice, but never a vote. People who will not live with the lasting consequences, should not be the ones deciding the fate of those who will roll through the turmoil.
ITC 105A: And, in fact, we, as young people, should learn from the discernment of wisdom, and also learn to live with the consequences of our decisions. But we live in less than an ideal world. Our student Regent will be ending her term during the process, and with that I request that the regents grant us choice power through other means, and will stand on my written testimony for those recommendations in respect to wisdom. I appreciate the words of Regent
ITC 105A: Wilson at the last meeting, that regents must be willing to take time to plan, so that it may be an expedient, implementation and quality decision rather than be expeditious with a painfully long transition.
ITC 105A: In further response to regents, deliberations. I would say it is not about quick decisions based on what's in front of you, but a need for inclusion, so that we can cover the viewpoints from where you sit, where you sit and from where I stand, so we can cut so that we can see the 360 degrees that's around us. When making this decision, I close with words inspired by the farewell speech of President Eisenhower Eisenhower over 60 years ago.
that authority and power should not overrule the opportunity and benefits of collaboration, shared governments, and the need to engage with humility. that we must prioritize quality over expediency, that decisiveness must not be without consideration of 7 generational thinking, and that our deep biases and undo influences do not go unchecked.
As we all, as always, the historic moment is before us, and I hope that our cause for choice and not just voice, will be adhered to. So Mahalani, for taking the time to listen. Ala
ITC 105A: Mahalo.
ITC 105A: Hello! I'm Michael. My name is Kaisin Konaldo James Fory. I'm a senior from Kawaii on the big island. I'm a current senator for the College of arts and sciences. For Asuh and I serve as our chair of undergraduate academic affairs.
ITC 105A: I'm here today to express my continued concerns regarding the Presidential search process and its lack of meaningful stake stakeholder involvement utilizing a committee of the whole as the Selection Committee, although expanding the range of perspectives, so ignores our University's principles of shared governance, and ignores the voices of students, faculty, and our wider community
ITC 105A: from the perspective of share shareholders. The current approved process by consolidating, voting, both at voiding Puck voting power to the Board of Regents and limiting stakeholders to an advisory group, means that our input, and involvement are minimal at best, and have no lasting impact on the selection of the next president. And although stakeholder involvement is technically achieved through surveys, open forms, and the Advisory group, there still remains nothing to hold the Board of Regents accountable to that. Input.
ITC 105A: Furthermore, surveys and open forums absolutely do not meet what should be considered the minimum for stakeholder involvement. Considering that speaking on what is considered an ideal candidate is drastically different than speaking, on the merits of prospective Presidents of the University of Hawaii, and being able to vote in accordance to those merits, I continue to urge the Board of Regents to consider the inclusion of students, faculty and community members on the Selection Committee and follow the President set the President set by past Presidential search processes.
ITC 105A: having it. Individuals representing these groups sit in on the Selection Committee, not only grants them a well deserve voice and vote, but also ensures that the Board of Regents is not completely out of touch with the opinions and with and views of their stakeholders. Failure to do so on only breeds an environment of mistrust, mistrust between the University's administration and stakeholder groups and fractures. The ability of the future president to start with the full support of the student body, faculty, and community
ITC 105A: in regards to the Advisory group. It is my hope that the Board of Regents considers granting it a position that is more actively involved in the recruitment and selection process, including, but not limited to interviewing candidates providing the Board regents, recommendations, and the ability to communicate in a limited and controlled fashion with their respective stakeholder groups to promote a transparent and inclusive process.
It is further paramount that the advisory group consists of representation from all 10 campuses, both student and faculty as well as community members from across the pie Ina.
ITC 105A: I remain steadfast in my position that the Board of Regents should opt to include students, faculty and community members in the Selection Committee itself, and that a seat at the table is the only guaranteed way that our opinions and voices are considered and accounted for. This presidential search process represents a great opportunity to foster a healthy environment of cooperation across each every level of the University of Y system, and allows every one of us to play a part in building the future of our university, and by extension our beloved.
ITC 105A: And so I urge you, please do not throw this chance away. Thank you for taking the time to listen, Mahalo.
ITC 105A: Yes, up to that.
ITC 105A: Next up we have Mariko Quinn. who will be followed by
ITC 105A: Kaipo, Hatha and Ethan Cruz.
ITC 105A: Alohoma Kako. My name is Mariko Quinn, and I am the current Senator of the School of Ocean Earth Sciences, and technology here at mono. For yeah. Like many others, I'm here today to express my significant concerns regarding the Presidential selection process finalized at the December seventh meeting
ITC 105A: to begin the implementation of the committee of the whole, in which all regents will be included. but fails to give voting power to any external stakeholders is a decision that goes directly against the principles of shared governance.
ITC 105A: Failing to engage faculty staff students and community members by not giving them a voting representative fractures trust immediately between the potential candidates and their future constituents before they even begin the job.
ITC 105A: This decision is especially concerning, as it abandons the precedent of the most recent Presidential search in 2,013, during which there were 3 non-regent voting members to represent several stakeholder groups.
ITC 105A: As previously mentioned. The use of the survey. Open forums and advisory groups as a means to technically fulfill the need for inclusivity falls short of ensuring that stakeholders are meaningfully included.
ITC 105A: There's currently nothing in place that ensures. The regents will meaningfully engage with and consider this feedback. And, more importantly, these surveys and open forums are only to address the position description, which is the first step in a very long selection process.
ITC 105A: While I recognize that this meeting today is meant to focus on the role of the Advisory group alone. I think that it is crucial that the decision of the Selection Committee membership is revisited and reconsidered before we move forward in order to ensure the best possible outcome and transition for the university.
ITC 105A: At the December seventh meeting we heard several regents express concerns that, bringing in representatives of different stakeholder groups would extend the duration of the search process. While I hear these concerns and appreciate these regents that are seeking to fulfill their job description by ensuring a quick change in power. I would argue that by diminishing stakeholder engagement with a small advisory group and a survey
ITC 105A: would function to further delay the acceptance of a new President and also cause long term problems in the relationship between our future President and their constituents. The Board of regents needs to consider the long term problems that the future President will need to address, and how a positive relationship with faculty staff students and the community will support them in doing their job much more effectively.
ITC 105A: Taking time now to execute this search process in an inclusive way will ultimately save time in the future. The role of the advisory group should be expanded in size to include more representation for various stakeholders. The proposed group is meant to encompass a wide variety of stakeholders.
ITC 105A: and it's crucial that the Board of Regents utilize elected bodies to nominate members of the Advisory Committee rather than nominating them themselves. Overall. I really urge the Board of Regents to seriously consider what it might mean to fail to meaningfully include stakeholders at all steps of the process.
ITC 105A: All of us here today are not here representing our own personal interests. We are here representing a collective hope for our participation in our University's future.
ITC 105A: one that could be built on cooperation and collaboration. This is a crucial moment for our university, and we really hope that you listen to us and include more stakeholder involvement. Thank you so much. Thank you.
ITC 105A: Ipohata.
ITC 105A: Sorry. Kind of nervous. First time should've got coffee. But
ITC 105A: I'm here today as a senator at large here at the University of Hawaii at Manoa. I was hesitant at first to testify out of retribution or something. Who knows? But nonetheless, I'm representing the great many students here on our campus.
ITC 105A: But one word comes to my mind when I listen to all of these things I don't understand. I'm still a student
ITC 105A: undemocratic.
ITC 105A: That's the word that lingers over my head when I listen to all these things, not just from students, but from faculty, and to people off our campus undemocratic.
ITC 105A: When we make the process here today, what happens in this room? But when we walk out the door.
ITC 105A: what will happen
ITC 105A: in this confusing transition of leadership at the University of Hawaii a sense of democratic participation has become increasingly absent, a process which concerns not just every faculty, member and student here at Manoa campus.
ITC 105A: but at every campus in the system.
ITC 105A: I believe that while the input and feedback from the board of Regents is required and can be good
ITC 105A: and a good way of evaluating the future. President. The failure to bar the very people who will be affected by this leadership should, too, have a voice within the process, saying that a student pull is enough, is insulting.
ITC 105A: Let us build a better University of Hawaii, so we can build a better Havoi.
ITC 105A: Simple, right.
ITC 105A: I would also like to remind people to listen to the people who are elected by the student body. We are acting on that voice.
ITC 105A: We're not here with any hatred or any group behind us, or whatever reason. But we're speaking. I'm speaking from my now, and I'm going to take the bullet real quick, and I'm going to say I trust all of you.
ITC 105A: I do. You all like Capuno. You have knowledge that I've never seen, and who knows I've seen you guys resumes who the stuff is big, you know mine just get like 5 words.
ITC 105A: But if I'm going to trust you, will you trust me. Will you trust the students here on our campus? Will you be able to walk out this store and hold your head up high to all the students. I know each and every one of you 2 have had all the final counts up there. I know each and every one of you have also taken those own risk in your own lives, even if they're small.
ITC 105A: I've seen that with you. How you guys have spoken to, and the system that you guys have to navigate around. But please take that step
ITC 105A: because we're following in your footstep to tomorrow's Hawaii is our Hawaii as well, Mahalo. Thank you.
ITC 105A: Good day, board. I'm Ethan Hoppy Cruz. I'm a student at the University of Hawaii at Manoa, and I'm an employee.
ITC 105A: I am here today to express my concern with regards to the findings of the PIG. One, and convey my support of the spirit of the Associated students of the University of Hawaii at Manoa's Senate. Resolution. O. 5, 2, 4, demanding student faculty and community inclusion on the Presidential Selection Committee, which explains
ITC 105A: that we oppose the use of a search firm to vet and screen applicants and believe that the duty of the search committee be limited and put up for further discussion for student faculty and community input.
ITC 105A: and that we demand that one. The BOR. Form a Presidential selection committee that includes stakeholders from students, faculty staff
ITC 105A: will call counsel and consider broader community representation, such as cultural practitioners and 2, the demanded Presidential Selection Committee be tasked with the recommending 2 to 4 unranked finalists to the Bor to consider. It is in the best interests of the Board of Regents to employ the most democratic process in the election of the next President to forge rounds for a relationship of trust between the President and those they are meant to serve. Thank you.
ITC 105A: On offer.
ITC 105A: Okay. Next up next up we have Afton Cone will be followed by Aaron Sante and Jarrett. Leon
ITC 105A: is aft in here.
ITC 105A: Aaron Santo
ITC 105A: Aloha regents, and President Lesner. My name is Erin Sinto, and I'm testifying today as chair of Manoa Faculty Senate, and as Co. Chair of the Acc. Fsc. Which is the all campus Council for Faculty Senate chairs.
ITC 105A: First, thank you for all of your work that you continue to do for University of Hawaii and for the Presidential selection process.
ITC 105A: On December thirteenth, 2,023, the Manoa Faculty Senate unanimously passed a resolution that supported previous testimony that I provided on behalf of the Manoa Faculty Senate Executive Committee.
ITC 105A: Today I want to reiterate that testimony on behalf of Manoa Faculty Senate.
ITC 105A: We understand that, according to Article 10, Section 6 of the Hawaii State Constitution, the Board of regents has the authority to appoint the president. However, we believe that the proposed University Hawaii presidential selection process goes against best practice and policies of shared governance, and does not allow an official voice of the faculty to contribute to the recommendation of the next president
ITC 105A: hiring a president, and is one of the most essential tasks of the Board of Regents. As you are aware, previous Presidential Selection committees have included Key stakeholders.
ITC 105A: The Selection Committee must consist not only of a committee of the whole, but also of faculty staff students and community members.
ITC 105A: An advisory group is very different from official participation in a selection committee.
ITC 105A: As stated in the Report, an advisory group advises as requested, where those on a selection committee can be part of all of the conversations and voice their opinion whether it is requested or not.
Having a representative representative Selection Committee is consistent with suggestions from numerous national organizations
ITC 105A: on behalf of the Acc. Fsc. I'd like to add that we passed our own statement regarding the Presidential search process on December 18 2,023 with unanimous vote
the Acc. Fsc. Submitted its own testimony. But I'd like to reiterate a couple of important points.
ITC 105A: first, similar to Mfs. And many others that are here today. We ask that there be an inclusive Presidential Selection Committee that goes beyond the Board of Regents Committee of the Whole, and includes stakeholders, including faculty staff students and community members. Second, that an additional advisory committee still be established that includes additional stakeholders.
ITC 105A: And finally, this process needs to be transparent and widely inclusive, similar to previous Presidential search committees.
ITC 105A: I appreciate and welcome the Board of Regents. Interaction with the Manoa Faculty Senate and Accfsc on the Presidential search. Mahalo nui, for allowing me to testify today.
ITC 105A: Start.
ITC 105A: Okay. So Aloha regents. my name is Jared Leong. I am the current
ITC 105A: A. Staff council chair, which represents all the staff at the University of Hawaii, and the Staff Council is a collection of staff representatives who are elected from their respective campuses which includes most of the campus staff leadership, their campus chairs from all 11 campuses. And again, we include system as one of those campuses because they do have a lot of staff there.
ITC 105A: We want us to say that we stand by our written testimony. We've done testimonial for the last 3 meetings. And hopefully, you guys were able to read those. We do stand by that. And I do wanna mention 3 main points.
ITC 105A: First, we, we still want to reiterate that we would like to be included in a core search committee and not an advisory
ITC 105A: role.
ITC 105A: We would like to be included from the beginning phase, and that that includes being part of the process to determine the whatever firm you guys decide.
ITC 105A: And I also like to advocate for additional seats for staff, especially considering that we do have 2 and 4 year campuses.
ITC 105A: We do want to offer a suggestion, I think, was similar to what the faculty were suggesting. Allow shared governance groups on the Core Search Committee and potentially have an advisory group with more representatives.
ITC 105A: you know my final thought is, we recognize that the
ITC 105A: that you are given the authority and responsibility to select the next President.
ITC 105A: But as I teach in my public administration leadership course. just because you can, doesn't mean you should. And just because you have the right to
ITC 105A: something doesn't mean you have the right to. That is the right thing to do, and I believe that this board, this board of regents, knows what's right. I know a lot of. You know exactly what's the right thing to do, and I'm hoping that you're willing to stand your ground
ITC 105A: and really voice that concern today. I will be available during deliberation. If you guys have any questions, thank you for the opportunity to testify.
ITC 105A: Okay, next next up we have Sam
ITC 105A: Sam Peck.
ITC 105A: who will be followed by Canoe Beretto and Shannon, Hennessy.
ITC 105A: Aloha Mike Coco.
ITC 105A: Thank you to the regents and to President Lazner for being here today. My name is Sam Peck, and I'm a senior here in the sustainability sustainability program at manor.
ITC 105A: I'm here to testify to day to my strong belief that the Presidential Presidential selection process finalized on December seventh is exclusive, colonial and racist.
ITC 105A: refusing to grant decision-making power to students and to the local community. The board demonstrates unacceptable disregard for the well-being of us students, and to rightly as a whole.
ITC 105A: this only extends and strengthens the legacy of colonial extraction from Havatu's Aina and its people.
ITC 105A: If, as it claims, the Board seeks to do it as best for us and provide you through shared governance, it must grant full decision, making power to representatives from the student body, local community, and cultural practitioners
ITC 105A: to close. I will say this, finding yourself through rhetoric is easy, for it is through action that you say what is really in your heart. So to the Board members assembled today. And, President Lazner, I ask what really say
ITC 105A: I don't have and thank you for your time, all of them.
ITC 105A: Vilina Oco. My name is Kanola Kanihala Ventura Bretto. I'm a freshman from Kailua.
ITC 105A: I'd just like to say, first of all, that I wholeheartedly agree with the suh, resolution related to the Presidential selection process.
ITC 105A: And you know this whole process. It may, has made me think about. When I was a senior at Colau High School, and representative of mono visited our college and career center, and I learned that the University of Hawaii is the third largest industry in the Hawaiian Islands.
ITC 105A: You know, an archipelago of over a million people. And so when I think about the impact that the President has, it's beyond, you know, the almost 50,000 students. Even beyond the Hawaiian Islands, it gets to millions, if not billions of people. And we consider the research that has been done historically related to such chemicals as Agent orange and roundup, or the failed attempts to construct a 30 meter telescope on, and there are very severe political consequences. And
ITC 105A: you know, if the process is not democratic and it's not taking into account these viewpoints and these concerns, then
ITC 105A: it's oligarchy, really, if it's such a small number of people impacting such a massive population even beyond our shores, and someone who's recently been organizing around the issue of the genocide in Gaza. I would also say that it's
ITC 105A: very concerning to see an administration at this university that you know, kind of tries to, you know.
ITC 105A: Treat all sides with Aloha and respect. But I mean, at what point do people draw a line in the sand and say that something is morally wrong, and it's really concerning to see that that line in the sand has not been drawn, and that instead, this kind of facade of all we're just trying to, you know. Consider everybody's, you know, opinions. And what have you? It's it's very concerning to see an administration and a university that won't take these strong moral stances when lives are at stake. So that's what I'll say. But yeah.
ITC 105A: I'll look.
ITC 105A: Hello, my Kaku! My name is Shannon Pullmakati Hennessy. I am a Ph. D. Student in the Political Science Department. Here at manual.
ITC 105A: I joined many others today to testify regarding agenda. Item, A regarding the potential action in the Presidential search process and primarily concern that the Presidential selection process as finalized during the December seventh Board of Regents meeting fails to effectively include students, faculty staff, and community members. In selecting the next president.
ITC 105A: I am here because a trusted friend brought this issue to my attention, an issue that affects not only myself and my peers as students and graduate workers, but also my family and broader community as residents of Hawaii and native Hawaiians, and even my future children. As potential students of this institution.
ITC 105A: I understand the need to focus on this university itself. However, the fact is that, as Canoa said, and so many before me said, as the leading public institution of higher education in these islands. Any decisions made here will affect all of Hawaii. The decision for the next leader of the institution especially, will impact those within these university walls and beyond.
ITC 105A: and we, as members of the student, body and community, at alleges to serve, deserve a voice and a choice in the selection process. With that in mind. I would like to highlight and amplify the excellent points and suggestions that Asu H. And its leaders have already made. First, the implementation of a selection committee of all members of the Board of Regents which does not give voting representation to any external stakeholders, goes directly against the principles of shared governance.
ITC 105A: As Asu, H. Senator of So. S. Mariko Quinn mentioned, the Board ought to consider, including non-board members of the Selection Committee with voting power, as they did in 2013
ITC 105A: rather than relegating them to a largely performative advisory group.
ITC 105A: Second, as Marika also suggested, to expedite this process of forming the expanded committee or an advisory group with voting power. The Board should utilize elected bodies to nominate members of the advisory committee rather than nominating members. Student members themselves. For example, the student caucus represents students from all 10 HU campus campuses, and can facilitate a brief elections to select student representatives for the Selection Committee.
ITC 105A: Other similar elected bodies that have spoken today for faculty and staff can be utilized also in this way.
ITC 105A: Finally, I want to highlight a section from one of the sources that the permitted interaction. Group pig, one employed in the 2023 article. What you need in your next, President. Search. Consultant Suzanne Tier quotes Donald Gould, chair of the board at Pittsburgh College, who oversaw the recent Presidential search. He said, the change in leadership provides an opportunity to pause and consider where the college is today and what it needs next in the next leader.
ITC 105A: giving all constituencies, a voice in that process leads to a greater acceptance and support of the candidate who is ultimately selected
ITC 105A: to prevent the input from major stakeholders. This institution purportedly serves is to do a disservice to both the new candidate who will be unfairly judged, based on selection criteria outside of their control and the institution
ITC 105A: given the present selection process, it's very probable that the Board only Selection Committee will not reflect the needs, or once, of the larger campus. I urge you to seriously reconsider the present Presidential selection process, if not for me, than for the kind of university.
ITC 105A: and more broadly, who? What you hope to build one that fairly represents the people it's supposed to serve.
ITC 105A: Okay, we do have one other individual who signed up via Zoom is online. Now, Mr. Arcard Daniels Pintur.
ITC 105A: my name is Cardenas Pintor. I was originally supposed to be on zoom. But now I'm here in person thankfully. and I am the Asu H. Senator of the colleges of social sciences, health, and so health, sciences, and social welfare.
ITC 105A: I have nothing much to add from what other speakers have already said, but I do remember this one thing from one of my social work classes, which is the difference between empathy and sympathy. Sympathy is pretty much distress. Understanding that someone is distressed and going through some problems
ITC 105A: empathy is actually taking is actually having the action to help others to be there.
ITC 105A: You are giving us a voice on this decision as students, and
ITC 105A: for the faculty you're giving us a voice on the Presidential selection. Whenever you give us a voice that is sympathy.
ITC 105A: because, even though you're hearing it, it goes through one ear out the other.
ITC 105A: You're not giving us any action. You're not giving us a vote. You're not giving us a choice which is more effective and it is empathetic. So I ask for a little bit of empathy
ITC 105A: within this selection process. Mahalanui.
ITC 105A: We could say that conclusive. That's the money that the Board Office that we see before I move on to agenda items. I just want to thank everybody who took the time to submit testimony or give testimony in person and
ITC 105A: I also wanna. And I also thank the testifiers for honoring the time limits. Much appreciated. but also that I thought the testimony was.
ITC 105A: you know well, well thought, well delivered, well crafted, and especially the student testimony.
ITC 105A: I could see my fellow regents really moved by the thought and
ITC 105A: intentions that went into those statements. So thank you very much. Also, before we move into our agenda items. I gonna use chairs, prerogative and opine. But I think
ITC 105A: we're talking about the presidential process. And one of the things I'm happy about
ITC 105A: is that we are running this process about as openly and transparently as you possibly could. We? We asked our pig one to do a monumental lift in a short period of time to propose something
ITC 105A: for the for the intention of it being able to be seen by the public right, and it was. It was in front of the public eye for a for a meeting we couldn't comment on, so lots of folks got to see it.
ITC 105A: have feelings and pop about it, rally support. And then we got to talk about it ourselves at the last meeting.
ITC 105A: I think that's why we see so many people able to come and voice their opinion. And I think that's part of this process.
ITC 105A: And today we'll get a chance to talk further about how do we incorporate
ITC 105A: the thoughts and views of our of our community into our work. So hopefully.
ITC 105A: this is an example that our process will continue to be open, transparent, accessible, and our decisions are remind folks are being made in the public.
ITC 105A: This, the committee that we've set up
ITC 105A: is meeting agendized open testimony at all stakes. I think that's a positive sign as well. So, but that note move to agenda items.
ITC 105A: Further deliberation, decision making regarding the final report for the Presidential search process permitted interaction. Group form pursuant to section 92, dash 2,
ITC 105A: thought 5 B. HRS. To investigate and make recommendations regarding the Presidential search process and potential action on the Presidential search process.
ITC 105A: Item one is selection 2 K dot, one roles responsibilities, function, makeup and membership selection process of the advisory group.
ITC 105A: Okay? All that stated for the record. The way I'm gonna ask us to organize this conversation, cause I'm sure lots of us have thoughts and feelings and suggestions.
ITC 105A: I'm gonna bucket it into 3
ITC 105A: categories hopefully. And the first is for us to just tackle. What are we asking the advisory group to do? So we're gonna project onto the screens. We can all see it, and those watching can see it.
ITC 105A: What's currently being asked or phrased. And then we get a chance to talk about, do we wanna elaborate on that clarify it. Add to it sort of. So we can be.
ITC 105A: we can accept the recommendations as is or we can amend. So the first thing I'm gonna so I'm gonna note the report says we'll provide advice to committee of the whole as requested.
ITC 105A: The first thing I'm going to ask is if we could amend that to say, we'll provide advice and recommendations to the Committee of the whole as requested.
ITC 105A: and the addition of recommendation and consultation with Council allows us to give the advisory group
ITC 105A: decision-making tasks. If we leave it to advice, then it's just, you know, common. So if we could add that then we have the ability to give them decision making tasks. Did I get a motion to that effect?
ITC 105A: A motion to consider what?
ITC 105A: Okay? So within a second, that we add, provide advice and recommendations. Discussion. Regent Abercrombie. Good. Mr. Chairman. And members.
ITC 105A: yeah.
ITC 105A: I hope you can hear me. Okay, I'm having, as you know, a little bit of bit of difficulty on occasion with with hearing
ITC 105A: a
ITC 105A: prior to well, actually, so, a comment on just exactly what we're talking about. I think we need to recognize
ITC 105A: the incredibly the professional
ITC 105A: and helpful work that the Regent staff has done.
ITC 105A: and putting all of this together. More particularly
ITC 105A: in the light of the testimony which II I'm sure, along with everybody else. I've read every bit of the testimony.
ITC 105A: including today
ITC 105A: every single bit. And the what what the staff has provided us in terms of previous search groups. All of that going back. Pre Pre. President Greenwood.
ITC 105A: I think the decision that we made this this is in in conjunction with what you just said about
ITC 105A: openness, inclusiveness, transparency involving faculty staff students, alumni and the and the broader community.
ITC 105A: The the survey that's going on now.
ITC 105A: I believe, is going to produce the single, most open, complete, thorough process of examining what is involved in the selection of a President that has ever taken place in the State of Hawaii, and will match anything, and possibly exceed anything that's been done with any other university.
ITC 105A: Again, the staff has provided us with an enormous broad array of of information with respect to what other universities, whether, what other regions other trustees have done.
ITC 105A: My understanding is, is that, the survey that we put out, which has 6 excellent questions. On it is being responded to by faculty, by staff, by students, by alumni, by the the broader public, in the hundreds and hundreds and hundreds
ITC 105A: of responses, and there, and these responses are coming. In writing detailed writing, I am told that we are going to be the recipients, and the Advisory committee will be the recipients of an incredible amount of of trenchant dialogue and and discussion with respect to what is expected of of the University and and the Presidential selection process. So
ITC 105A: I see. And every one of the testimonies that we we've had so virtually every one of the testimonies we've had so far this request for inclusion and and respect for the opinions and and and judgments and analysis of students, faculty staff the public alumni, and so on. That's coming in
ITC 105A: literally again, hundreds and hundreds of commentaries, thousands of questions being answered in writing. So II think we should, we need to put to rest. That the Advisory Committee is some kind of peripheral marginal
ITC 105A: adjunct to what we're doing as the regents. On the contrary, we see that if I if if if I if I'm speaking generally here for what I understand, we, we have done to this point. the Advisory Committee is a crucial and fundamental a. A joined operation with us in terms of us being able to make the decision we're required to do by law, and have sought to do
ITC 105A: what? Just one other point there going over what's what's the the previous records? This is not an adverse commentary on previous regions or previous selection committees, or anything. But it's crystal clear to me that
ITC 105A: and it's ironic that
ITC 105A: having
ITC 105A: a a selection committee with one special interest group represented, and and an individual over here, and a couple of regents and and a mishmash all put together. It doesn't work.
ITC 105A: It really doesn't work. It ends up actually truncating faculty staff and and students and alumni.
ITC 105A: The the process we've initiated with the survey and with what is is proposed for the role of of the advisory committee will be the most inclusive, the most public, the most transparent, the most comprehensive. Body of of information and perspective that any board of regents will have had in the selection of of
ITC 105A: a President.
ITC 105A: Other discussion on the motion to add the the phrase and recommendations.
ITC 105A: seeing none. All those in favor of the addition say, aye, any opposed
ITC 105A: Right now. The only stated assignment
ITC 105A: you know, practice statement to the Advisory group is that at least one member of the Advisory group will attend the open forms in each county. So
ITC 105A: To reach Abercrombie's point. I actually also believe
ITC 105A: that this group will use an advisory body in a in a very deliberate, intentional way.
ITC 105A: The question I have is, Do we do, and that will play out in the things we ask them to do right, and the advice we asked them to give us
ITC 105A: that no matter what we say today with proof will be in the pudding. and II actually agree with you. Jabber from me.
ITC 105A: I faith in us.
ITC 105A: But currently
ITC 105A: community doesn't. The the trust is clearly not there.
ITC 105A: So my question is, do we want to add specific
ITC 105A: tasks for that advisory group? Now that we would we could add to the list and codify.
ITC 105A: Simple.
ITC 105A: are we ready for that? So I open that discussion up.
ITC 105A: Mr. Chairman, II quite agree with that.
ITC 105A: us.
ITC 105A: I'm not sure I wanna take up the the time right now. But the the previous searches that have been made have come up with precisely that kind of criteria, and there's whole. Listen here rather than
ITC 105A: then take the the time right now. But if if
ITC 105A: maybe by the time of the end of that. Well, let me ask you this. Do you want? Do you want a list of? Because I can? III it's not me personally, but I have have lists here that have that probably our representative of dozens and dozens of searches that have gone on to for the for presence. It's it's not a wheel. It has to be invented.
ITC 105A: Yeah, it's a it's an invitation
ITC 105A: my sense is. There's some things that we might all agree would be great to get the advisory groups assistance with.
ITC 105A: and if we start to populate that now that some trust will be built.
ITC 105A: he's in my way.
ITC 105A: I think it's worth articulating. Kind of what in a more concrete stance, what the advisory role is gonna look like, because
ITC 105A: from looking at their survey responses and from hearing testimony today.
ITC 105A: regardless of of what people's opinion are on the process that we've already chosen.
ITC 105A: there is
ITC 105A: clearly a desire
ITC 105A: to legitimize the advisory group. And I think that it should be our goal today to kind of hammer out what weight we're gonna give to the advisory role like you're saying to create that public trust, but also because it's important. And I don't think any of our board
ITC 105A: wants to just ignore what people have to say, that's why we appreciate testimony. So I think that this should be one of our folks or our main focus today is to really ensure that there's adequate representation. There's adequate roles, and that we don't just listen to them. But we figure out what that role is gonna be and how we're gonna interact with them going forward.
Boom!
ITC 105A: Mahalo
ITC 105A: Bridgetoshiki.
ITC 105A: I'm
ITC 105A: can I float some ideas at this point? Is that sort of where this might. So so let let me try floating, because, you know, if the so, the goal is transparency. The goal is voice and choice.
ITC 105A: right and and and honoring the the constituents. So
ITC 105A: if that is since that's where we wanna go. Might this group
ITC 105A: select the firm?
ITC 105A: I'm I'm gonna just throughout. So my, just select the firm
ITC 105A: work with a firm to evaluate
ITC 105A: candidates
ITC 105A: coming from the firm and provide the Selection Committee, the Board of Regents with
ITC 105A: some number
ITC 105A: of candidates that would then proceed to a more public
ITC 105A: for process. So let me just throw that out. I don't know if you want that as a motion, but it seems like it might be premature as a motion.
ITC 105A: And and it's a good example that of the kind of things that this advisory group might have much of the same functions that the Selection Committee of the past had.
ITC 105A: But the way I interpret what what this Board did is, they said, we want to be more involved. We wanna do more of the left. The region ever probably was very expressive of this earlier, since we have to make the decision. Why don't we do more of the work?
ITC 105A: And I respect that. So I think we're in this place. Okay? Great. Well, what we certainly wanna honor the role of our stakeholder community in the broader community. So that's for that balance. So I appreciate regions which you can lifting up an example. The Advisory Group could have much of the same functions as previous selection committees. While we still hold the ultimate decision.
ITC 105A: Regent Wilson.
ITC 105A: I think one of the things that's gonna be critical is to define. You know what it is we're looking for in terms of the experience, the skill
ITC 105A: to and do that in a context of really understanding and having a discussion
ITC 105A: about what? Where we headed as an institution where we need to move towards as an institution, so that we can identify what are the key things that we would be looking for? In a President
ITC 105A: in order to achieve that.
ITC 105A: So I think that's that's very critical that we focus on that first
ITC 105A: before we. And and look at that, you know, is that something that is the advisory committee's role.
ITC 105A: I believe it should be, and and would that would that be covered if the task was to come up with the selection criteria with the recruiting firm. Alright, that'd be an example of something we could correctly add. The advisory group would come up with that criteria
ITC 105A: with the recruiting firm that we select
ITC 105A: other other thoughts. questions, suggestions.
ITC 105A: If not, I'll just quickly opine to Rito Cheeki's point. 1 one of the other things we could do. But hybrid would be to give the advisory group
ITC 105A: much of the actual. you know, processing deliberation, discussion. But they would be bringing those, every one of those decisions to us for ratification, so that there'd still be a balance of them being fully involved making the recommendations.
ITC 105A: But then we would vote for every single thing along the way. And because we're planning on meeting twice a month.
ITC 105A: and then we we could have that cadence reasonably.
ITC 105A: Other thoughts question. Reach Abu Kraumi.
ITC 105A: Yeah, thank you. We we again. This is reading through all of the the way this has happened in the past, here and elsewhere.
ITC 105A: you. You
ITC 105A: have to define the scope of your search in order to do that, the regions have to have. What is it that they want in? And a President, and of course, the Advisory Committee. And again, believe me, I read it
ITC 105A: over and over and over again. Everybody wants the same thing.
ITC 105A: In fact. President, lastner when he was a candidate by nomination for for the Presidency outline page after page of what is expected of a President
ITC 105A: undertaking. By the way, which, I'm sure you'll agree is there? So that's that's not gonna be hard to do.
ITC 105A: so you first. W. What do we need in a present? What are we looking for? What? What's defi defining leadership needs? Right? Like Ernie? Ernie says, I think. Then you you
ITC 105A: what? What's required then is, are you gonna have a search firm. Do this as an as an initial step, or are you gonna go to the Advisory group and and the regents working together? To do this?
ITC 105A: My conclusion is is that it's a complete waste of time and money
ITC 105A: to get a so-called search firm in.
ITC 105A: it it it they have their own agendas, the the the the search firms take an average of of 4 to 7 months or longer before they're ready to go. They they reach out to to candidates and and
ITC 105A: and resources that are part of their agendas.
ITC 105A: And over and over again you see, in the in the history of these firm surges 600,
ITC 105A: 700 contacts are made. Then they end up with between 70 and a and 100
ITC 105A: actual applications. And maybe 50 nominations come in
ITC 105A: hundreds of contacts are made. And then, when those nomination, when those applications and nominations, all the search committees, regardless of whether it's regents and trustees, or whether it's an amalgam of various interests. They immediately go down to about 15
ITC 105A: people. The first cut cuts dozens and dozens out in the first cut. I just think it's a. It's. It's wasting our time. It's wasting money. It's it's it, it it debilitates the the Advisory Committee by by having the search committee. I think we we we need to empower. If you're gonna have an advisory committee that's meaningful and empower them to to get moving. Get cracking on on this point. I one of the things II certainly
ITC 105A: I would love to see the Advisory group empowered
ITC 105A: because there's a lot of work to do
ITC 105A: right, and so it for so so for those who want to stick to a timeline and be expedient like, the
ITC 105A: the more we divide up that work, and the more we share the the lift, the you know, the faster we can go while still being
ITC 105A: deliberate.
ITC 105A: So I think again, my my proposal. Is that right now? What we're what we're really discussing is.
ITC 105A: or how much what's being assigned to the visory group rejoicing?
ITC 105A: Sorry I didn't need to interrupt.
ITC 105A: I guess I'm still trying to wrap my head around how these 2 will interact. And this is just an idea.
ITC 105A: I'm I'm I wonder if
ITC 105A: you know, we're gonna agendize everything that we're gonna be doing at the meeting, if the advisory. So we know
ITC 105A: what might, what decisions will be made where we are in the process and the advisory because they can meet
ITC 105A: together. Yes, I just come from with
ITC 105A: counsel. What are the what are the sunshine law requirements on the Advisory group. Is it dependent on the functions that they're assigned?
ITC 105A: The limitations are only on the regions if they're sitting on such a group? But not so so, Regent. That is correct. And I and we do have an executive session scheduled today in case we have to dive deeper into
ITC 105A: these issues. But our understanding is, if they could move more
ITC 105A: absolutely. So if we have, say we got all the proposals from the search firms in, and we know we're not gonna make a decision at the next meeting. Then we in this advisory group, they can can meet and talk about and discuss
ITC 105A: the proposals.
ITC 105A: and then we all meet, and they're here, and we all talk about it. I guess I'm not quite understanding
ITC 105A: how this the vote.
ITC 105A: this this vote comes into play. Because II think we've shown that
ITC 105A: when we're all here and we're discussing, we find consensus and
ITC 105A: alone, like when we were put in Pig one. We did the best we could with 5 members, and clearly we didn't
ITC 105A: have all the perspectives, cause we weren't allowed to. And when we were able to put that out to the broader community. We got great feedback and realize we had to change things. That was recommended in our pay. 1 one report. So with, is that a structure that's possible where we know what's coming up the advisory can
ITC 105A: discuss it. I'm I'm getting the look from our legal counsel.
ITC 105A: What? What are your thoughts, Carrie? So Again, preference would be to discuss, fully advising you in exact session. As opposed to yes, no answers which are incomplete, but I would respectfully
ITC 105A: ask John a Vpa. About procurement.
ITC 105A: so I know your question, your your hypothetical broader than just the selection of the search firm. But I think there's a restrictions on
ITC 105A: all of that information being published before decisions made
ITC 105A: all right understood. So I
ITC 105A: that is a little why we have to. We can't enumerate exactly what? Everything that we're gonna ask advisory to do, because there are going to be limitations like that
ITC 105A: that come up.
ITC 105A: go ahead. Others have.
ITC 105A: I'm gonna go to the regions that have questions right? But I think
ITC 105A: this is the right conversation in terms of how are we? Gonna it's what I hear is clear. There's the intention for us is to
ITC 105A: is to empower this group, to do a lot of the left, and so
ITC 105A: some of this will be. They'll believe it when they see it. Some of it is, what can we say today that gives confidence. And the other point is, it's gonna help us recruit members of the Advisory Board if they know we're asking them to do.
ITC 105A: So
ITC 105A: that's what we're trying to do this morning. Reach Abercrombie. Yes. I I'm glad it was brought up about the sunshine law
ITC 105A: again. The material that the staff has provided Se. Shows us over and over again, and they and and it mentions other States. Other institutions are subject to their various aspects of sunshine laws, all of which messes the process, though
ITC 105A: for everybody that testified here today. and everybody that sent in the testimony. not one single person or one single group. yet of of the testimony mentions the sunshine law
ITC 105A: with respect to the inclusion and the and the transparency, and all the rest of it. Much of it is all theoretical about. About this inclusion, but the practical reality is is the advisory group. They get to talk with one another, they get to commiserate with one another. They get to intellectually arm, wrestle with one another. The regents
ITC 105A: we're hamstrung. I could use a lot stronger language than the chairman knows that I've used it in the past about what the so called sunshine law does to the border regions. We are really dependent
ITC 105A: upon the integrity and the and the and and the character and and the hard work that an advisory can committee can can do, because they can engage in conversation and discussion and analysis that that we can only do. Essentially, sometimes in executive session.
ITC 105A: So we can't bring up the the. I was going to mention that we can't bring up the search firms
ITC 105A: and do it, cause the second should do that. You're gonna have to publish what it is. Some idiot will come in. Well, I gotta take. I gotta withdraw. Idiot is that part of the minutes now? some group or individual with their own agenda. I guarantee you the second, you bring up the search, for we do the second. We have any exchange with you folks out there. You're serious about what you're doing. You gotta remember, we have the sunshine law. You don't.
ITC 105A: So we have to be super careful about what we say and what we do
ITC 105A: and what we ask, because somebody's going to come in and say, Oh, under the sunshine! Law, you gotta do this. And one of the things that's crystal clear, Mister Chairman.
ITC 105A: If from all of the reading, and all of the material we've got is confidentiality is absolutely crucial. If you're going to be, have a successful search for President, regardless of what criteria you set up for. You have to have confidentiality. And the the
ITC 105A: the Advisory group has to understand. This isn't a free for all that you get to engage in where you shoot your mouth off to the press.
ITC 105A: Some of the people who have have testified, for example, here today, but nice, sober of serious presentation to the Board of Regents. I've listened to some of the very people who testified here shooting their mouths off on television
ITC 105A: about what's going. You do that. And we're going to be in serious trouble under the the sunshine law.
ITC 105A: We're gonna have an advisory committee. They have to understand. They're gonna have to sign confidential confidentiality agreements. If they have to work with one another, they're gonna have to have confidential understandings with one another.
ITC 105A: So my my point really is here is that this search firm business? We gotta be real careful. I'm I'm against it because I know I know for a fact. The sunshine law is gonna come in and it's gonna delay us, probably for months.
ITC 105A: You mustn't.
ITC 105A: Yeah, I, you know, I go back to, you know, even when we talk about, I hear some discussion about well, the search firm.
ITC 105A: Excuse me
ITC 105A: it. That was those started to talk about the thing that we've been talking about region I've become it talked about. This has to do with the search for
ITC 105A: you know, to me, part of this is, we need to focus on what do we not? Only what do we want the Advisory Committee to do? But what do we want? The search firm to do, I mean in in terms of, because to me, if you hire a search firm, you tell them these are the key indicators that we're looking for. This is what we require.
ITC 105A: You know, the the person must meet these qualifications, and then to me they do their job, going out and trying to identify
ITC 105A: people would be able to do that. But I still go back to the fact that we need to have. And I think this is the, as you said, would be a job of the Advisory Committee really defined first what it is we are looking for, you know, if if we're gonna if use a simple example.
ITC 105A: if you know, I'm the I'm the coach of a professional football team. And I'm I'm looking for a a wide receiver. Okay, what are the qualifications that we need to have of a wide receiver? Well, one. The the time that they can do the 40 or dash in.
ITC 105A: See how fast are you know what's there been their record kind of thing. And I think that's the focus, the first that has to be made, and I think that would be a job of the Advisory Committee which would be need to be made up a representative of the constituencies that we heard here today
ITC 105A: thought so suggestion. And I just want to see Regent's reaction.
ITC 105A: How would we feel about
ITC 105A: articulating, changing the language right now to say that
ITC 105A: this advisory group would provide advice and recommendations on all aspects of the Presidential search.
ITC 105A: And and again, this doesn't mean they make decisions. We all the decisions are still held by this body. We that's the Selection Committee's job.
ITC 105A: We could still in the future dispersed specific decision making. But it says that that group can opine on on any matter
ITC 105A: I go to Regent Haney
ITC 105A: at 1 point. Finally, towards the end of the testimony, I heard something that I was listening for. which was the addition of accountability or responsibility to the word authority, as our roles in this
ITC 105A: when you throw that in for which there can always be a consequences. It changes the level of the discussion.
ITC 105A: I would encourage anyone who has doubts about
ITC 105A: here. Start over again.
ITC 105A: government by plebiscite usually doesn't work. It's too big. They're
ITC 105A: 2 ways to bog down a process. One is by non inclusion, and the other is by over inclusion. Somehow or another, we're going to want. At the conclusion of all of this, a group with identified responsibilities
ITC 105A: that, in in fact, is functional
ITC 105A: does not, does not require too much retooling.
ITC 105A: There will be people who are undoubtedly going to be unhappy at one end of that spectrum, and people who will be unhappy at the and the other end of the spectrum. Ultimately, what we have to be able to do is satisfy our consciences, that to the extent permitted by the existing rules governing us.
ITC 105A: We, in fact, acted in good faith to the people who are sitting in the audience
ITC 105A: and and virtually in the audience right now, and that may sound a little airy fairy in its way. But II think that's
ITC 105A: been been been true of
ITC 105A: Any any process that mixes function with idealism.
ITC 105A: Hmm, hmm! And so here's where I was hoping to go with this
ITC 105A: any time that we, when when we, when you encounter a sunshine law in any context elsewhere. Here it's because somewhere along the line 2 people lost trust in each other.
ITC 105A: There was a failure and trust, and that started the process going. And now what we have is a case of over.
ITC 105A: in my view, at least over scrutiny
ITC 105A: of people who were elected. You can't possibly get all of the stock holders into this room
ITC 105A: won't be possible. And yet, on some level, we're expecting the regions to be trustworthy and selection of this process.
ITC 105A: What helps
ITC 105A: assure that is the Regent selection process. And for anyone who has any doubt about how we are. how we arrived here at these comfortable seats around a table with pleasant company.
ITC 105A: Go to the Webpage and have a look at the Regents Advisory Council and see the process.
ITC 105A: It won't be perfect, but it's indicative of a number of people who have made a commitment to act in good faith on behalf of those in the University spoken for much too long. I wish I had been as brief as young man was from the Students Association moments ago, but on that last point I did a quick check of regents. How many regions, you know we're students or alumnus of
ITC 105A: How many students have their faculty.
ITC 105A: and how many regions of faculty. any staff.
ITC 105A: So
ITC 105A: to the other point, right beside, besides the criteria.
ITC 105A: these are folks that you know the parents. How many parents? Right? Yeah, we pay tuition bills to the University of yeah, this this group that not only has been vetted.
ITC 105A: has deep ties to the university. Right? Yeah. Vijayakitaki and Amiji Paloma.
ITC 105A: Well, I wanted to respond to your question.
ITC 105A: and that
ITC 105A: right at at any part of the process. To me I feel it's inherent that we listen to our
ITC 105A: constituents councils, the people who have come today. I didn't feel like we were excluding them at all when we initially we're meeting coming up with this, and I think 2 and a half weeks as a pig meeting what felt like every other day.
ITC 105A: And so so really, I think
ITC 105A: the the assumption that we are not going to listen or don't want to listen should not be construed in that way. It was never meant to be exclusive. It was actually meant to be inclusive.
ITC 105A: And I and I recall when we started right, who would be on this advisory committee. You could go down a rabbit hole for days and days and days. We started. We, you know, you could start making a list. I think the list got by by the time it got to like 30 plus members, community faculty staff.
ITC 105A: the the logistical
ITC 105A: like. How would you do that logistically to have every person in the room at every meeting.
ITC 105A: and and so I think what I think. What I recall is, we started with the and then present. Last night you can remind us the 4 governing bodies that are officially recognized. Was the start right? And then you start to add on names and councils and groups, I mean within within the Faculty Senate, I mean, there's committees, and there's representation. And I and I realize that everybody wants a piece of the pie.
ITC 105A: but but what I think I was the most troubled about by the testimony and the
ITC 105A: The initial survey responses which were about over 700 to date. Was that the meaningful inclusion which is, which is what was repeated in many of the letters, and in many of the the testimony was that meaningful inclusion meant a seat at the table for a vote.
ITC 105A: and meaningful inclusion is a very subjective word, and I think we're trying to define that which is really difficult at this point in time, because we are early on in the process.
ITC 105A: and and so
ITC 105A: to answer your question. Yes, right. II expect that we, as as a board of regents, include
ITC 105A: that meaningful inclusion at every at every point of the way.
ITC 105A: And and to me, that's actually inherent in the process, and not a separate
ITC 105A: item that we need to separate or address. But but that is my perspective, that it is included in that whole process.
ITC 105A: I do also wanna say having having done recruitments for chief executive positions, having a search firm does have its benefits. I realize that because this is so visible we. I think we also talked a lot about having our Border regents staff. If there were 700 applicants just like how there were 700 responses to the survey.
ITC 105A: Someone has to vet through that. Whether it be Hr. Someone has to make sure that they meet the minimum qualifications. Someone has to make sure that they have the academic whatever the minimum qualifications are desired qualifications, and that really the search firm was to be used more as a administrative and logistical tool rather than providing guidance towards the actual
ITC 105A: candidate.
ITC 105A: I don't know if I can articulate as well, but really to help tee it up for
ITC 105A: us as regents and and the Advisory Committee, so that the administrative burge burden, I mean, I can't imagine us opening envelopes or responding to emails individually, I mean the so anyways, that's kind of my not on the search firm. But really, II feel like we we have to. We're obligated to, and that's how we find respect with each other.
ITC 105A: II will just say one more comment, and then I'll close that the II will say the comments really struck me as there is a definite distrust of just the Board of Regents itself. There were some UN, of course, so we can't address every
ITC 105A: error, but we are unpaid volunteer board. There are more than one. There's more than one Kanaka Mali. There's more than one Hawaiian on this board. That we have a student regent who has voting authority, who is a part of our everyday, every single meeting.
ITC 105A: Ii do believe that there is distinct representation on this board if we saw it by also alum faculty, parents, and so
ITC 105A: if if we could, the the trust goes both ways, I feel that if right? And to into the student Mahalo, for reminding us that right they are entrusting us to make this decision, and I want to entrust in them. That we will make the right decision. So, Mahalo.
ITC 105A: my my thoughts, my comments, were going to be directly along the lines of Regent Paloma, also building on Regent paining Governor Abercrombie talking about.
ITC 105A: II feel like a lot of the comments and the testimony sort of are questioning our individual intentions as regents. Our desire to be open, and inclusive, and just echoing what Regent Paloma said? You know we were in pick one. Not was not the intention.
ITC 105A: Again we were put in a small group, and we did the best in a very short amount of time as a starting point, and so I appreciate everyone's input here. And we came to a a better
ITC 105A: informed
ITC 105A: decision when we put it all out there.
ITC 105A: also, I want to say
ITC 105A: along the lines of what Regent Abercrombie was saying about non-disclosure agreements, and conflicts of interest. You know I spoke about this at the last meeting, and in pig one just to
ITC 105A: about the public trust in us regents, I mean, we went through a thorough process to get here. As Regent Paloma said. We represent different groups here, faculty staff alumni, parents, former students. We also file financial disclosure agreements. That's you know.
ITC 105A: out there. And so we're held to a high standard here. So
ITC 105A: the the questioning, your intention intentions here is
ITC 105A: particularly as we're volunteers. that's a little disappointing, and I and I hope we can.
ITC 105A: We can clarify that today that it's not our intention to exclude people. I hope you can see by our discussions that we're we're listening, and we're trying to include
ITC 105A: everyone. I also want to speak to Regent Mawai.
ITC 105A: She is an amazing student region. I know I have not been here that long. But if
ITC 105A: and and maybe everyone's not watching the entire length of the meetings, we've had very long meetings.
ITC 105A: She speaks up.
ITC 105A: she's prepared, she's articulate. She speaks for the students. We all appreciate her opinion, and she's not shying away from these topics. And so to the extent that you know our intentions are being questioned in ways, and
ITC 105A: she's sitting here speaking for the students. I'd like to say I think she's doing a really wonderful job.
ITC 105A: Thank you.
ITC 105A: By Shirley. Well.
ITC 105A: chair, getting back to the wording on on the recommendation.
ITC 105A: I can see modifying it to it was advice and and recommendation. But yeah. Additional wording you wanted was, I think, a little too
ITC 105A: wide open.
ITC 105A: I think
ITC 105A: we can assign the advisory committee.
ITC 105A: What to do. But if it's too wide open. It's not gonna they may not be focused and productive.
ITC 105A: And so I just add the the and recommendation. But the other wording
ITC 105A: I don't think so.
ITC 105A: Appreciate by Shirley kind of taking the
ITC 105A: think the task for us now is, are we moving forward as it is with that small amendment right? And we're gonna
ITC 105A: come up with specifics going forward. Are we going to lay some down
ITC 105A: today?
ITC 105A: I my my own?
ITC 105A: I respect Vicely's
ITC 105A: position. That's not mine. I feel like whether we give. If we form an advisory group, they're going to opine on every aspect of the search
ITC 105A: as and II think that's what I heard. Regent follows it. That why wouldn't they do that?
ITC 105A: Ii think I would expect them to do that, because that's what we want.
ITC 105A: Yeah. So for me, it's like, it's just like saying it upfront. Yeah, we get it that you're gonna give us your feedback
ITC 105A: and we will welcome it when you give it the the issue about what tasks they get, I think, and if the wording could be amended so that is clear. That doesn't mean you get to make decisions on whatever you want.
ITC 105A: It's that we respect your feedback on every aspect of anything. Now, the irony is because we create a committee of the whole.
ITC 105A: That's gonna be true for every single thing we decide, because it's gonna be agendize and folks can come testify
ITC 105A: all faculty. All students, all staff, can give their direct feedback to us on anything we decide to do.
ITC 105A: The Advisory group is just an elevated group that it actually kind of takes us off the hook because we don't have to answer to every single testifier. We can say, well, we're trusting the Advisory group.
ITC 105A: We're trusting the faculty member that you appointed, or remember you appointed. That's who we're taking our guidance from.
ITC 105A: So it's an interesting, you know. Where where
ITC 105A: are we? Gonna wait the opinions of advisory group over individual testifiers. It's gonna be interesting. I think the key word is task.
ITC 105A: It's up to us to
ITC 105A: establish the tasks for the
ITC 105A: Advisory group. Otherwise it is a free for all I'll go back to. As usual. Region heading has a a capacity, a facility for zeroing right in on, on the essential element, I over and over again. It happens, by the way, that's meant to be accomplished. A compliment, Bill, I know. Please don't, don't. But and it's true. It it it is. And what he said, this is not a referendum
ITC 105A: we are. We're a representative. This is representative government. Now, if somebody wants to be a parliamentary system, they can go to another country or another State. They want to have referendum they can go under another set of circumstances. We can't. No, we can't. We do that. But one of the reasons I think, that we're here is we're representatives.
ITC 105A: and the Advisory group will be representative of of broader opinion, and so on, hopefully, so they could assign the task. If it's wide open. I agree with Regent Lee.
ITC 105A: I mean, I know what you're driving at, and II agree. But but if if if if if they appine on anything, for example search. we we got to decide that that shouldn't be something the advisory committee
ITC 105A: it gets a crack at, because I can find 6 or 7 other things that we should make decisions on like like the criteria for for the task of this picking the President. I don't think it should be a referendum amount. There was 7,000 participants in it
ITC 105A: we assign. We need to assign the the tasks, and that's what they apply now. and the like. Whether there should be a search firm or not, we should decide that that's not something I want to throw out there, because in time, in terms of of time expending.
ITC 105A: If that's what's going to be done. We're going to be here the past 2025.
Please decide
news story
ITC 105A: who we choose and what they do. This.
ITC 105A: Thank you.
ITC 105A: I think one of the things that that again, at least the reading I've done says that
ITC 105A: I think we could do with our staff in an Hr firm. If you're gonna talk about search firm.
ITC 105A: II think you should get it. If you're gonna do a firm at all, it should be an Hr firm. They do logistics and so on. They can pull that together. And then we make decisions about the cut.
ITC 105A: But over and over and over again, when you read the record of what happens with search firms is they? They have an interest in spending your money.
ITC 105A: and they're going to reach out to hundreds of people and the mainland and international and all the rest of this stuff. And what happens at the end of this expensive, long process that involves hundreds of people is all of a sudden you end up with 79 applications, and in the first pass it's down to 15.
ITC 105A: I'm gonna go vice chair, the invite you to cheeky, and then, and the reason it's talking I do. I do. Wanna just so that we're on the same page. We voted last time
ITC 105A: to move forward with the search for a recommendation, and then, based on the comments you've made similar comments last time we changed it so that an Hr. Firm could be
ITC 105A: could could bid or partner with another firm a local firm just mentioned that so between meetings, we did come up with well, the criteria was in the the pig report, and then we came up with the waiting and and they so we started the Rfp. Process. One of the things we did add that you had recommended
ITC 105A: is for the search firm to disclose. If they're bringing Canada's to us that
ITC 105A: that we at least know that if they're gonna you know they have like an agenda.
ITC 105A: you know. Yeah.
ITC 105A: Regent oche. I think
ITC 105A: one of the primary responsibilities of our university is to
ITC 105A: to grow the citizenship, and I have to say that in listening to the testimony one of the things cause. I've been very worried about our democracy frankly. and so it is heartening to hear the faculty heartening, to hear the staff, and especially heartening to hear the students come forward
ITC 105A: to have a role in this process.
ITC 105A: That said that role is a lot of work. And so those people who are stepping forward.
ITC 105A: and those those constituencies that are stepping forward are stepping forward kind of the same way that we are, which is thankless
ITC 105A: in many ways. Volunteer.
ITC 105A: and also taking on a huge, an important responsibility. And I I appreciate their willingness to do that, and therefore I want to honor that I think, as as a body.
ITC 105A: and that means honoring that that role, that voice and choice
ITC 105A: to work out from their various perspectives.
ITC 105A: Who will be the search from cause. We heard from the 900 or so responses some very strong thoughts about. And and today as well, very strong thoughts about, you know, sh! Should the what, what should the the emphasis be of that firm?
ITC 105A: We, as a as a group, as a committee of the whole? And I like how in the notes. Now we're a cow.
ITC 105A: so we have a pig, and now we have a cow but as a cow
ITC 105A: there is no way that we can review. Nor should we what? The the procurement process and and the the the vetting. Well, we we do have the responsibility of the final approval, because that is the the responsibility given to us by the Constitution and the
ITC 105A: and the the government. But but with the advice and the
ITC 105A: recommendation. I think that word is really really important of of the committee.
ITC 105A: So I think what I'm saying is.
ITC 105A: W. This is building trust, and and I think whether we need the broader language or the more specific language
ITC 105A: recommendation about the search, firm recommendation about the the attributes that we're looking for in the in the, in this position, recommendation about the the vetting process and the overview of the vetting process and recommendation of the candidates.
ITC 105A: I. Whether we do that specifically, or you know, as a general statement. I'm not sure
ITC 105A: which is necessary. But II do think that that's where we are on this and the connection to the trust component of it. I've gotten some feedback that
ITC 105A: when you take a bile break.
ITC 105A: so give us a 10 min biobreaked, and then will reconvene.
ITC 105A: and then I'll close me back to order. So keep going up
ITC 105A: alright. We are back in session regions, I know was next in line. But I wanna set on something first. Everything I've heard from regents is that
ITC 105A: the detention was always
ITC 105A: to have a legitimate advisory group that that is.
ITC 105A: you know, a meaningful part of the process. And we're talking today. I think we've gotten to the point where okay, what it's not about whether it's legitimate or not. It's you know, how do we do that? How do and how do we not both both indicate that to our community. And how do we operationalize it?
ITC 105A: What I wanna suggest? And it's why we put this on our agenda
ITC 105A: is we move to executive session because some of the dynamics about what we would have them do and what how to operationalize that impact things like sunshine, law and document sharing. So if we could go into exec session, consult with our attorney, we could get some guidance on
ITC 105A: you know. What? What can we articulate, and how and and what needs to be avoided.
ITC 105A: If we agree, can I get a motion to go into executive session? Regent Liu moves Regent Wilson seconds
ITC 105A: all those in favor of going to executive session. Say, aye, any opposed
ITC 105A: my apologies to the audience that we didn't think of this earlier, and yet to take, break, and come back and hear that. So
ITC 105A: we will convene
ITC 105A: soon as we're done deliberate or consulting with our attorney.
ITC 105A: And can you hear us?
ITC 105A: Do you know
ITC 105A: where where can you buy those
ITC 105A: on directly direct? Still, yeah.
ITC 105A: I'm just gonna try and get Wayne. Make sure Wayne's online.
ITC 105A: And then we started
ITC 105A: the glit, the glor, the glamorous life of a
ITC 105A: my apologies for not having lunch. That's an unacceptable oversight.
ITC 105A: You pass the lead that way. Thank you.
ITC 105A: Oh, I'll take. I'll take track
ITC 105A: all right, Wayne, can you hear us, Wayne?
ITC 105A: Yes, I can. Alright. Okay. We're back in session.
ITC 105A: I wanna you know, I wanna I wanna thank regents, this is an extra meeting. We added.
ITC 105A: some of the most busiest folks around, and so appreciate the service.
ITC 105A: And we're gonna go back to the conversation we're having before I do, I wanna just reiterate. We went into exec session to talk to our
our counsel.
ITC 105A: But all the ramifications of the way we're trying to approach this process in regards to Advisory Group
ITC 105A: and the tasks we assigned an advisory group have different legal components to them. So.
ITC 105A: thank you very much, Patience, as we did that consultation.
ITC 105A: What's clear is that all regions have a strong intention for the Advisory group to be a meaningful,
ITC 105A: significant part of the process. We're not all in agreement from the earlier conversation. We're not all in agreement about how to do that. So we're gonna go back to that conversation. Open
ITC 105A: again on the screen. You can see that what we have is
ITC 105A: Advisor Group will provide advice and recommendations to the committee of the whole as requested. The only other specific task was to be part of the listening sessions
ITC 105A: regents. Further discussion
ITC 105A: Regent Sochiki.
ITC 105A: I I wanna just reiterate how how much I appreciate the the testimony that we've received and that
ITC 105A: that concern about voice and choice is is where we're we're trying to to balance right? And then it was also very helpful to think about
ITC 105A: where issues of having a robust
ITC 105A: search also means that we have to honor
ITC 105A: confidentiality and the the the needs of the applicants as well, and so trying to balance that. And so this is really helpful.
ITC 105A: I think
ITC 105A: where I'm lending right now, and where what we'd like to see us go is to
ITC 105A: have that robust bus advisory group
ITC 105A: get started, but then also give it some more time to to actually figure out who
ITC 105A: and what they will do, but to to give some of that decision making to the representatives on the Advisory group to help us
ITC 105A: collaboratively work that through.
ITC 105A: So I think that's where we what I heard in the discussion and what I'd like to see.
ITC 105A: So I will opine again
ITC 105A: that
ITC 105A: the the language as requested, I think someone else also mentioned this
ITC 105A: seems to have triggered a reaction that the interpretation of that is.
ITC 105A: we don't need your perspective unless we ask for it.
ITC 105A: I don't think that's the intention of the regions, and so I'm
ITC 105A: one of the things I'm wondering even if we're going to lay out the actual tasks. And and
ITC 105A: you know that we that we include this group is substantive by the actual stuff we do with them, and how we engage. I'd like us to find ways to try to voice significance. Now, right.
ITC 105A: please, Abercrombie, the way, perhaps the phrase as request as requested, has been misunderstood.
ITC 105A: what we're talking about. At least II believe this is it is that a task that tasks will be assigned
ITC 105A: to the
ITC 105A: Advisory Group?
ITC 105A: And that's the request. The request is is that the advisory group take up the burden of the tasks. I think that is an additional point. That's not the point I heard. What I heard is, that's that's still as only when you need us.
ITC 105A: No, no, II understand that there were people who said that, but that's not what we meant, only when you need it. So what we mean is as requested that there's gonna be specific, specific specific tasks, specific requests made by the vor. But though we still determine those tasks.
ITC 105A: Yeah, we both have it. We have to have the the I mean, the Advisory group can't meet in a vacuum.
ITC 105A: We're picking the President and us. But what's associated with picking the President?
ITC 105A: We don't wanna them to anybody to not understand what it is that we we are looking for.
ITC 105A: are you, Wilson.
ITC 105A: and if if I can kind of clarify the the thinking or my interpretation of the the thinking, that and discussion that we
ITC 105A: need to have and have that is
ITC 105A: step one
ITC 105A: that we
ITC 105A: reach out form the A group
ITC 105A: which would then
ITC 105A: distress the bankup of the advisory group.
ITC 105A: Once they have done that made that recommendation that that we would then approve.
ITC 105A: The recommendation
ITC 105A: as to how the Advisory group would be organized, what would be made up of.
ITC 105A: and then the next step would be to advise your group within
ITC 105A: on it have to after we approve it, come back and say, Okay.
ITC 105A: this is going to be the recommendation on how the Advisory. who can be make up the Advisory group.
ITC 105A: and once that comes back for approval by the Board. then Advisory group would start its work and come up with
ITC 105A: all of the past. That
ITC 105A: would be done by the advisory group. But that this first step is just.
ITC 105A: Are you suggesting that the Advisory group could propose the functions that they would like to do? That's that's why I'm hearing what you're saying could be. Yeah.
ITC 105A: I can update one of the difficulties right now is that
ITC 105A: we don't. We don't know specifically all that we can break off
ITC 105A: to the advisory group to be able to enumerate that here
ITC 105A: and it is constrained by legal considerations.
ITC 105A: But what I want to say is that
ITC 105A: to the extent that and I don't know that we're going to be able to enumerate everything today to the extent that we can't do that.
ITC 105A: I want everyone to know that
ITC 105A: as a board. What Chair said is correct, that we are committed to making sure there's meaningful participation here, and I also want to say there's some very strong advocates amongst the regents for that participation.
ITC 105A: So II feel confident
ITC 105A: that
ITC 105A: along the way, when we do figure out each
ITC 105A: element, and how this is going to be broken down.
ITC 105A: that there is going to be strong voices as a board, but also there are strong advocates
ITC 105A: where the
ITC 105A: to say that we absolutely have to have meaningful participation.
ITC 105A: So II don't want that. If we don't come out with an enumerated list
ITC 105A: to think that that again, is some indication that we're trying
ITC 105A: to take things away. But just sitting right here now, I don't see that
ITC 105A: we can enumerate that unless anyone
ITC 105A: oh sees a way to do that. Then, then, please, you know, put that on the table.
ITC 105A: So III would concur that it'd be very challenging, particularly understanding that the legal considerations, to enumerate all the the functions.
ITC 105A: So to to press this like. So how do we give our community more confidence on the intention? I gotta propose this language as a starter, we can help.
ITC 105A: So, instead of, as requested, would say, committee provided vice and guidance or recommendations committee, the whole
ITC 105A: to help assure that the perspectives of key stakeholders and the broader community are included throughout the selection process.
ITC 105A: How that's done. The legal.
ITC 105A: you know, nuance of what assignments get that can all be worked out. But it's a much stronger statement of the intention of the advisory committee, and how view them
ITC 105A: Regent to cheeky. So let me
ITC 105A: kind of say back what I just heard, so that I understand what I'm what I'm hearing is
ITC 105A: a proposal about kind of the call
ITC 105A: for the advisory, the the call to action for the Advisory group, which is a much more robust statement than it currently is.
ITC 105A: And then, as I'm understanding it. The next step will be for us to discuss
ITC 105A: who's in the advisory group.
ITC 105A: Okay?
So
ITC 105A: so to kind of just
ITC 105A: taking little bites of this? Right? And
ITC 105A: so.
ITC 105A: okay, thank you. That helps me. And so then, are you looking for a motion for for that language right now? Sure, open it up, and then we can discuss, and both up or down.
ITC 105A: or just discuss first. That's fine. So we typically have done things. But.
ITC 105A: Regent.
ITC 105A: we simply remove the word help and say go directly to assure that the case just call queue even more, even more
insurer. We can support that.
ITC 105A: Yeah.
ITC 105A: I don't get a sassy remark, cause I want my, my English again. Yeah. are you changing us? Sure to ensure? Is that right? Our our English professors?
ITC 105A: Yes, yeah, yes.
ITC 105A: that's the proposal. Yes, I'm I'm gonna pretend, I said, that in the first place.
ITC 105A: other thoughts about that language change.
ITC 105A: I would also say I think the other recommendations in the pig about the call of like who should be on it, and and the qualifications to me that that's why you guys recommended those qualifications because they will help us
ITC 105A: on our voice. But other thoughts about this.
ITC 105A: Are we ready for a motion chewing it up?
ITC 105A: Regent Wilson? So moved.
ITC 105A: Is there a second? We can do seconds any further discussion on that language change.
ITC 105A: seeing none.
ITC 105A: All those in favor signal by saying, Aye, any opposed?
ITC 105A: Alright.
ITC 105A: So I'll based on other conversations we've had. Are there any other proposed additions to that section of the report that talk about the functions of the advisory group at this time.
ITC 105A: I reiterate that what we understand is tasks have to be assigned.
ITC 105A: Those tacks have to be timing of those. The legal components have to be vetted. So this is not the end of it. We'll have to continue
ITC 105A: the conversation. Are we ready to move on to? Well, who's gonna be on this advisory group. seeing no objections
ITC 105A: cool. One task done today. thanks to our the work of our pay one, we have a starting list. And
ITC 105A: the way I interpret the wording. But I'll defer to you vice chair leap.
ITC 105A: This wasn't a recommendation. It was kind of open to include these. Yeah, so this is a starting point. But we really have a kind of a blank slate on who to include
ITC 105A: Paloma? Can I? Can I start by including those for governing board or
ITC 105A: councils. Sorry about terminology that are recognized formally, that have a existing relationship. So we'll do is we could do these one at a time.
ITC 105A: and then just keep building, or we could just kind of craft things as they come up. So
ITC 105A: let's just take that one individually, for now, because it's a, it's a substantive change. So the proposal is to add.
ITC 105A: it's identify faculty staff and students as the th. 3 of the 4 codified groups and to add Boca as the fourth codified group, so membership would include the 4
ITC 105A: entities that we currently reference. That's that's the proposal discussion and then region, Moai, and then I'll come to this side of the room.
ITC 105A: So it's just discussion on this. I'll just listen to just this one for now, so that we can add it. Then we can continue
ITC 105A: anyone else in this region. Moai. Yeah. So these 4 groups are faculty Senate staff Senate student, Asu, A, I mean student caucus. Are we? Are we like going detailed in here? But if I could get some help from Staff, the the way it's the way it's codified is is regional is stating it? Yes.
ITC 105A: yes. And what we'll do is we'll confirm the actual language. And but but yeah, we'll use the language. It's record. Yeah, I think that's a good. So we're gonna change this
ITC 105A: to list the 4 groups that
ITC 105A: 4 formalized groups. And I'm sorry I'm at a loss for
ITC 105A: the specific titles of those groups. Yeah, but that's your intention.
ITC 105A: Any other discussion about Regent Tochiki?
ITC 105A: And I guess so that that that
ITC 105A: the language would be that these would be the the beginnings of it. And and it would be these 4 established codified groups, and they would each in their in their own bodies select who will sit on the my current proposal is that we handle the how do the seats get filled next?
ITC 105A: But I'm open if we want to talk about that now.
ITC 105A: I.
ITC 105A: My my thought is that we should not be selecting who are the representatives of each of these groups, and that they, as as organized and elected bodies, should do that selection, is that a would you consider that part of your proposal?
ITC 105A: Yeah. So the proposal is that those 4 groups are part of the advisory group and that they choose their own representatives. I'm gonna
ITC 105A: just because of my reason. Joining the group these 4 groups are, is that is it my understanding? They have official recognition of of some
ITC 105A: nothing
ITC 105A: degrees, I mean cause there's other groups correct and
ITC 105A: obviously that we recognize so how how does? How does the 4 groups and for public purposes, for the communication? The greater public. Out of these 4 groups
ITC 105A: distinguish themselves in terms of their officialness as opposed to other groups that are associated with the university. Oh, I'm not sure who's best to answer this. We're gonna try to pull out the actual language that
ITC 105A: that changes the nature of the release. In other words, there's a region policy that distinguishes these 4 groups. Okay, that's fine. That region always said it distinguishes the groups by specific entities, too. Right? Not just generically. So, yeah.
ITC 105A: any other discussion about the proposal regime, my wife.
ITC 105A: So we are just going forward. The with these 4 groups
ITC 105A: is now the time that we would be talking about. If we're gonna put regions on it or not, or put other stakeholders on. If if we agree to this one, then we'd have those 4. And then we talk about the other recommendations. Administration alumni. Okay, great.
ITC 105A: If there's other discussion about the proposal.
ITC 105A: it's been has removed.
ITC 105A: moved, and seconded.
ITC 105A: it has not. That's that's is that your motion region below?
ITC 105A: Okay, is there a second
ITC 105A: Regent, Akita? Any further discussion?
ITC 105A: You should have a problem. Is it understood that this is for starters. Yes. Yup.
ITC 105A: okay. So you know, for the discussion all those in favor assume by saying, Aye, any opposed
ITC 105A: motion carried. So we now have 4 official members of the Advisory group.
ITC 105A: going to the recommendation.
ITC 105A: The other categories were administrators, alumni members of the broader community between 4 and 6
ITC 105A: by Shirley I just wanted to throw out.
ITC 105A: I mean, this is gonna come out to more than 6. But Alumni Association foundation. and say from the business community
ITC 105A: either Hawaii Business, Round Table, or the Chamber of Commerce of Hawaii.
ITC 105A: I could I check that those entities that
ITC 105A: is it similar that we would ask them to send us a rep from their groups?
ITC 105A: Is that so that, can I send out a motion
ITC 105A: of the further way. Thank you. Go ahead, Wayne.
Regent Wayne Higaki: Thank you. Thank you, Regent. I would like to add, or at least suggest
Regent Wayne Higaki: another group that would be our Regent emeritus group.
ITC 105A: and II know we can all see it. You could probably share to talk with you if we need to, or make it bigger. So right now, we have the Us Alumni Association, the Us. Foundation.
ITC 105A: the White Business Roundtable Chamber of Commerce
ITC 105A: and the Regent Emeritus Group. Okay, I'm gonna go
ITC 105A: here and then there. Regent Tociki. Okay.
ITC 105A: President Occipi.
ITC 105A: During because I'm worried that
ITC 105A: this gets us in a big circle right? And I'm wondering if
ITC 105A: it would be helpful to make the next proposal that there be, in addition to the 4
ITC 105A: 2 regions, and then
ITC 105A: this group already
ITC 105A: look before our next meeting, get together and discuss
ITC 105A: what other community members should be in the group
ITC 105A: and come back to the Cal to discuss it. So the 4 that we've already determined
ITC 105A: would meet with, who 2 regions, 2 regions, and then they would bring us a recommended list. 6. So the 6 people meet
ITC 105A: immediately.
ITC 105A: I don't know if that's possible. I don't know that each organization already has somebody in mind but and come back to us with a proposal about the constitution of the advisory committee.
ITC 105A: So we have. We have. We're beginning a list of bodies
ITC 105A: that could choose representatives. suggestion. Here is we could actually do a process where recommendations are made between meetings that come to us. That's on a table, too.
ITC 105A: Can I check Regent Higgatti? Is your hand up
ITC 105A: my apologies. I forgot to take it down. Okay, no, worries Regent, my wife.
ITC 105A: So we still have to like.
ITC 105A: We voted on the first 4, but we would still have to vote on these other groups. Okay, I would just like to add
ITC 105A: athletics
ITC 105A: from both Hilo and or I don't know
ITC 105A: but athletics having a rep, a rep that
ITC 105A: represent athletic programs regent Akizaki.
ITC 105A: So I agree with Regent Tochiki. This is gonna just keep going, because II could say right now I want to make sure there's Neighbor Island representation. Make sure there's gender diversity. The idea of tasking the the 4 groups, plus the 2 regions, to meet immediately, and then come up with some recommendations.
ITC 105A: A number was 4 to 6 out of the pig, and there was a rationale for that and so if we, as a committee of the whole board, want to
ITC 105A: give the the 6 we're gonna meet if we go that route. Some parameters. I think now would be the time, instead of having them meet. Come back and say we want 20,
ITC 105A: so we could still discuss what's on our minds collectively. And then if we if we agree with Regent to Cheeky's idea, they'd have, they'd already have a starting. Yeah, I just want to put that out there because I like that idea. But I want to see if we want parameters. Okay region, Abercrombie.
ITC 105A: I'm going to go back to Regent Hennings.
ITC 105A: Original admonition to us about
ITC 105A: remembering this isn't a plug, a site, or a referendum.
ITC 105A: and. for example. 2 or 3 business groups have already been named, but I didn't hear anything about labor. I didn't hear anything about unions.
ITC 105A: and if we get into that, are we talking about separate units afl CIO
ITC 105A: when we're talking about specific groups representing. I didn't see anybody bring up operation. Manong.
ITC 105A: I mean, we've got certain groups already represented among the student body. There's 2 or 3 other groups in the student body that represent a significant.
ITC 105A: a portion. What about
ITC 105A: all the the Chamber of commerce.
ITC 105A: Yeah, that's fine. But there's a lot of Chambers of Commerce out there. and I did. Nobody brought up. Oh.
ITC 105A: so we gotta be. I think we need to take a deep breath here at this stage.
ITC 105A: And
ITC 105A: you wanna talk about politics. You wanna talk about lobbying. You wanna talk about influencing from the outside. Listen, this, this board of regents is a paragon of virtue
ITC 105A: with respect to to being influenced compared to what's going to start the second
ITC 105A: this comes out that who's gonna be on and who isn't always made a good start. These are official bodies.
ITC 105A: but I think we ought to think very, very carefully about exactly what we want to have here in the Advisory
ITC 105A: and Recommending Group.
ITC 105A: When it's finally established in terms of membership. II
ITC 105A: I'm
ITC 105A: the way I was looking at it. Trying to think I was trying to think of names
ITC 105A: less in terms of what they represented, because there's ethnicity. There's there's
ITC 105A: there's Neighbor Islands, there's there's experience of various kinds, so on and so forth. I was thinking more of names, of of people representative of
ITC 105A: of the kind of people who I know are going to be thoughtful
ITC 105A: are going to be have an eclectic.
ITC 105A: The view!
ITC 105A: etc. In other words. II I'm not quite sure that group think is necessarily what we need to have. And like, I'm talk about the community side now coming. I'm not if we get into groups per se. We're gonna get up to 35, or 40, or 50
ITC 105A: 50, but reasonable. Contenders.
ITC 105A: So II wish I had a more definitive answer as to how to deal with it. But, I'm I'm thinking more about individual names coming forth that that have a kind of background and experience. And I that I trust
ITC 105A: I check other reason why, after I check on this question, and I'm not sure if it's vice chair. The so I think I misread that that report section about the 4 to 6 members. I thought it was faculty staff to the administrative alumni.
ITC 105A: and then 4 to 6 community members. But the recommendation was
ITC 105A: that of all those bullets finding 4 to 6 people would kind of give us that broad perspective. That was the intention. Okay, so that's why you're saying, well, how much members are we talking about adding to the advisory group?
ITC 105A: Yeah. And we just put 4.
ITC 105A: So
ITC 105A: so I'm clear. Mr. Chairman, yeah, I was thinking, the 4 to 6 to that. We took 4 to 6 individuals, and they're not necessarily.
ITC 105A: you know, what do we wanna bring? We gonna bring Catholics and Mormons. And I mean, we gotta be careful about group representatives of groups for the 4 to 6 members
ITC 105A: rather than 4 to 6 members whose
ITC 105A: pulls a
ITC 105A: perspective in terms of
ITC 105A: their love for, and their desire to be helpful to the University in advancing its its cause.
ITC 105A: Through its new president is is recognized, for example, of of a name, and if she was still I pick Gladys Brant.
ITC 105A: for one thing. Oh.
ITC 105A: I think established herself. And or if he was still alive, Mitsaoki, who was a professor, religion at
ITC 105A: universe and picking people deliberately that that that wouldn't. But that's what I'm talking about. There are individuals recognize throughout our community, regardless of their background, regardless of their their affiliation. So who are respected in terms of their commitment to Hawaii? I think that's a lot of be in the 4 to 6. So it means clear is a big decision. Reason why I don't. First of all go to region was the next. II wanna make sure I'm mapping all the stuff they're talking about
ITC 105A: number one. There's this, do we pick we? We have 4 already chosen, codified.
ITC 105A: To add to that. Are we battling between groups that would say, members versus individual members? Is it something that's on the table? The number of folks in advisory groups, another issue on the table for us talk about
ITC 105A: all the correct things. Regent Malwi, and then Regent Regent Wilson wanted to understand what you are saying. Regent Abercrombie of
ITC 105A: you're you're oh, still okay with the 4 codified governance groups. But you're just talking about the additional
ITC 105A: that would be added. Okay, II don't know if now is the time to to do that, but would like to talk about Laura rigid Tochiki's proposal. And if we go that route, is it possible to say this is the Max amount of people that we would want you to appoint, which is a 4 to 6 is one of the
ITC 105A: yeah. So then we can make a cap on how many additional people from these groups that we've recommended or suggested to the Advisory Council that you can pick from, and one from each.
ITC 105A: However, you know, and I don't know if it would be a list. But that's what I'm understanding, right?
ITC 105A: I think it's 2 separate things that we could if we went with the proposal.
ITC 105A: We could ask them to bring us back recommendations, and and we could. We could give them
ITC 105A: a number parameter.
ITC 105A: and then they can put whoever they want in there, or we could say, these are the folks that we're looking for representation from these sectors, or whatever
ITC 105A: clarify that we're talking about. This is once well.
ITC 105A: we identified the 4 codified and the 2 regions. That's a group that would then come back was a recommendation on the others that we can set a limit to
ITC 105A: right. It's really what you're saying. Right? I think that's that's polishing Regent Toochi's proposal right?
ITC 105A: Other discussion about any of these topics the proposed way to approach it. Number of regents, Regent Haney.
Fractals in pretty good
ITC 105A: microphone.
Correct me, awesome.
ITC 105A: and can't imagine that we're going to get through without it turning into 2 or 3 hot washes
ITC 105A: with additional names thrown in. There's inevitably gonna be people that we will
ITC 105A: go like this. So of course, I mean
ITC 105A: the Department of Education has more of an investment in the University than most others, and we, and feel very foolish if we didn't
ITC 105A: think about them as well doesn't mean we have to put them in. Doesn't mean we need an extensive list
ITC 105A: to consider. So when we're charging this
ITC 105A: small group 4 plus 2
ITC 105A: with our expectations.
ITC 105A: Is it not reasonable to say we're we're not anticipating that we get
ITC 105A: this all resolved in one or even 2 follow-on meetings.
ITC 105A: II think that's certainly likely that we don't come to consensus. I know the Regent Wilson. I think his hand is up. Sorry that
ITC 105A: Matt Regan Wilson.
ITC 105A: Sorry, Wayne. Reason you got me.
Regent Wayne Higaki: Thank you. Chair so so to May. I understand correctly. We have this group of 4, 2 regions, and we're gonna ask them to
Regent Wayne Higaki: come up with additional names
Regent Wayne Higaki: to to make up this advisory group. Did we come up with a number total, because that's already 6,
Regent Wayne Higaki: or is that only the 4 and the 2 regions don't count. So
ITC 105A: I'm step. I'm just a little bit confused on the total number I'll defer to region to a cheeky, but I think the recommendation was, this is
ITC 105A: the 4 that are already established for for the Advisory group, and 2 regions would work with them to to determine the other members. Not the regions wouldn't be continued on the advisory group. They just help with the process of coming up with a recommendation.
ITC 105A: That's correct.
ITC 105A: Yes, that's Chris who would decide the total numbers.
ITC 105A: That's what we're talking at. This one of the proposals regional Akitaki brought up was the current recommendation from the pig. One was between 4 and 6 total members. So we're talking now. One of the one of the topics in front of us is, do we want to put a cap if we're going, whether we put whether we defer it to this group of 4 plus 2 regions or not.
ITC 105A: Do we want to establish a cap number which right now is 6 visual stacking. So I just wanna put this on the table.
ITC 105A: one of the reasons
ITC 105A: this is along the lines of what Governor aber probably was talking about regarding
ITC 105A: the the people who would be chosen it in. When we when we talked in the pig, we
ITC 105A: we did start down this route of. We had so many groups exactly what we're talking about here.
ITC 105A: and it was a little bit like, let's cap it because we'll know it when we see it.
ITC 105A: And so I just to throw it out. There we're we're talking about a process to then
ITC 105A: have another process or have another group, and then we have to decide again. I wonder if we can do the 2 regions, the 4 groups
ITC 105A: and those are already the advisory members.
ITC 105A: And then we have 2, maybe 2 community members, or however many, we want to say 2, 3.
ITC 105A: And
ITC 105A: do we want to pick those? That was the initial intention of the pay
ITC 105A: that we would put forward names, and you sort of know it when you see it based on their qualifications. I'm just throwing that
ITC 105A: out there.
ITC 105A: So we have representation from the 4 that they choose that are already going to be on the advisory group. So we don't have a second step of their recommendation, and then
ITC 105A: we come back. What was intended with with paid. One report was that we came with names.
ITC 105A: and we picked the community members, or
ITC 105A: initially, was all everyone. But now, if we're narrowing it down that we're picking for the community versus
ITC 105A: these 4, picking for the and for the report, it would, we would consider where, whether an administrator and alumni get a seat of the of the what's left right that that we would choose.
ITC 105A: Yes, amongst the non-codified membership. Yes.
ITC 105A: that's the next step. Well, there's so yeah, how? So
ITC 105A: what should the makeup be? How many members? That's one thing. And then well, how do they get chosen? Is another, and I get that. They're interrelated region. Why.
ITC 105A: to a pine on alumni I feel like a lot of community members are already alumni. Doesn't mean that they will be, but even faculty. A lot of them are alumni. So I don't know if there necessarily needs to be a select person that functions as alumni, whereas if there is someone who already is alumni that functions as something else.
ITC 105A: I don't know if that could kind of eliminate an extra person. This is why I'm like looking. Is that grammy?
ITC 105A: Forgive me, Abigail, but I couldn't agree more. But I think you're making the the point, or you're strengthening the point I made before. I think we should eliminate this idea of groups.
ITC 105A: and that we should get to individual names because you're going to see a combination of factors and in various individuals.
ITC 105A: that and I think the number should be 12.
ITC 105A: The reason I picked that it's arbitrary, but it's not capricious.
ITC 105A: But that's what a jury is, and a jury. By the way, I think I've got my my juris jurisprudence history right here, you know there's enough lawyers here to tell me. Think the reason they picked 12, and not an odd number is is they wanted consensus. They wanted the group to have to decide. They didn't want 7 and 6
ITC 105A: or 6 and 5 like, we've got 11, you can, you know, 6 people can, you know, slaughter the other 5. Kind of it's one of the problems with the pig, right? That 5 people were in and then 6 route. So II would think to 12, and I think we should go to individuals. I think the the
ITC 105A: the other folks on the Advisory Committee should be picked by the regions.
ITC 105A: because I think if you go to the other groups, so they're gonna they're gonna have to take into account all all these different groups and lobbying and all the rest of it, I think we should come up with some names. We're pretty good at that. Let's have some consensus. My only problem with that
ITC 105A: having said, so is I need to ask about where the Sunshine law comes in.
ITC 105A: Everybody that I talk to
ITC 105A: about what they consider being on the Advisory committee understood that they might not be. That's the first thing that they might not get picked.
ITC 105A: and not because people don't like them, or they're bad persons or anything, but but
ITC 105A: everybody's got various criteria, and everybody understood that that they they might not get picked. No.
ITC 105A: it may be that some people don't want to go through that. And I'm not quite sure where the sunshine law comes in on that. It's something that I would like. Yeah. The understanding is, if we choose the
ITC 105A: advisory group members. Then then the names we consider will be public. Okay, yeah. Then, if that's the case, I don't think that that might cause some some difficulties. So if the if we're gonna send this to the
ITC 105A: to to under the present circumstances, the the group, the
ITC 105A: codified group, I guess that's what we're talking, that's the phrase. I think they just ought to take up names then.
ITC 105A: and and forget about the the groups as such.
ITC 105A: and that people submit names, and of of respected and and and
ITC 105A: people who
ITC 105A: or is that to?
Regent Wayne Higaki: That's Toshi. Sorry.
ITC 105A: Okay,
ITC 105A: I'm gonna go to the regents. But II wanna say, I think my sense and you can agree. Disagree
ITC 105A: is one of the things we should settle first is the number of of members on the advisory group, because that will
ITC 105A: informed with other decisions going back to Region Augustaka's suggestion and we have another number proposed.
ITC 105A: and the report has one, but I'll just put them on the table. Use it mobile.
ITC 105A: II don't have a preference. Well, sounds good. I don't really have a preference for a number other than not making it too big. But I think that my issue about us appointing or choosing names
ITC 105A: other than the confidentiality issue is that when we have the Selection Committee
ITC 105A: picked for Athletics, there was a lot of issues about who was then selected to be on that, and some people, you know, wanted to be on it, that they weren't on it. And then we added people and or we didn't. But it added people and and that sort of thing. So
ITC 105A: I would actually prefer that the Advisory group pick who else? They want to put on the committee because they're going to be the ones that are working with them. They're going to be the ones that are on this advisory committ, and if we give a limitation to hey, you can't have more than this.
ITC 105A: Then they're effectively able to use their voice to say who else they want their expertise from? To be on this advisory committee. And I think that that's
ITC 105A: in my opinion.
ITC 105A: and we don't have to agree is a way that they have more meaningful input. than us selecting who else should be on it.
ITC 105A: And just to confirm the recommendation
ITC 105A: it's or just to confirm. We're asking for a recommendation which we would agree to
ITC 105A: right now. We're not saying they would choose. We're saying, Give us a proposal.
ITC 105A: Okay, I just want to say, coming out of the pig. The list of the various groups
ITC 105A: that was not meant to be one per each.
ITC 105A: These were like suggestions of the different groups. So and
ITC 105A: the group grouping is hard and not ideal
ITC 105A: along the lines of what region ever company was saying. So I just want to clarify that coming out of the pig. It's not one for each that wasn't intention, 2 per formally recognized group. But the motion was once
ITC 105A: so. There is a motion right on the table now, or is there not II don't think it's moving. Second.
ITC 105A: I'm going to move
ITC 105A: that we ask the
ITC 105A: the beginnings of this advisory group made up of the 4 organizations for codified 2 regents
ITC 105A: to meet and discuss and decide on a recommendation to this call of other of their membership not to exceed 12 people.
ITC 105A: Okay, is there? A second region will say, I'll give it. Region will listen to. Second
ITC 105A: for the discussion on that proposal.
ITC 105A: We should have a comment. Yeah.
ITC 105A: not to discuss the personalities above the 4 groups, 4 groups have
ITC 105A: a narrow focus
ITC 105A: with respect to their I'm not saying the individuals on it are narrow-minded, or have a narrow focus themselves, but the groups are organized for certain purposes. and the certain purposes are are all involved with certain elements of the university.
ITC 105A: and they they have certain focus.
ITC 105A: They have a certain focus and and and the university part of the reason that we're looking to expand the numbers.
ITC 105A: Part of the reason that we're looking to expand the numbers
ITC 105A: is to get a broader
ITC 105A: representation a broader foundation. When I say broader again, that's not a commentary on the on the end, integrity or intelligence of the individuals that would come out of the the initial selection, but rather in terms of experience in terms of of outlook and etc.
ITC 105A: Background!
ITC 105A: To to to fill out this group that would come up, possibly to a dozen.
ITC 105A: So I'm
ITC 105A: I'm a little concerned
ITC 105A: that it's very, very difficult when you.
ITC 105A: when you
ITC 105A: represent a specific group that has a specific purpose within the the in this instance within the university, that
ITC 105A: they're necessarily
ITC 105A: best qualified. even if they're oriented toward it, but best qualified then to pick the other.
ITC 105A: The other 8 people.
ITC 105A: no. that
ITC 105A: th that th that might just be a a theoretical
ITC 105A: concern of mine for a a a reason. I'm saying that about end emphasizing individuals, I had some people in mind that were previous administrators at at the University, who are retired but now, and have had very broad national and international experience in in terms of academic administration, and so on. That's a name
ITC 105A: that I was thinking of. II. There's another a person in the ho! I'm gonna say, the Hawaiian community that I came up with that isn't necessarily affiliated with
ITC 105A: with particular groups or individuals, my my point being
ITC 105A: that, can we just talk a little bit longer about
ITC 105A: how we get the other 8 names, if if we approve of the the the the proposition I'm for the proposition I'm gonna vote for.
ITC 105A: But I'm I'm a little concerned
ITC 105A: that
ITC 105A: that the 4 groups.
ITC 105A: despite best intentions
ITC 105A: by definition, have a
ITC 105A: starting focus that isn't as necessarily broad in terms of who's likely to be recommended.
ITC 105A: Like some of what we heard in the testimony. We may have one group say we. we need
ITC 105A: 5 more of us. We need 5 more faculty. We need 10 more students.
ITC 105A: you know. But so we have parameters to say, okay, the 4 represented. We're gonna have this number. But we're giving you parameters. We we need to
ITC 105A: 3 community members. We'd like to, you know. I don't know. Then we're kind of categorizing again. But if we don't do that, and we give these the 4 narrow focus people
ITC 105A: sort of just go forth. We may get by faculty
ITC 105A: 5 students. I don't think necessarily that that would have before we go. Oh, sorry. The last folks have their hands up now. So I wanna go Regent Wilson, and then Regent moi.
ITC 105A: Okay? you know. I think the codified groups. First of all.
ITC 105A: students, students are customers. They're a large group. I mean, it's in the institution. And you look at students.
ITC 105A: It's been a large group faculty, the largest providers staff the largest.
ITC 105A: and
ITC 105A: where was going to get the job done other than what the faculty is responsible for. So you know, I think it makes sense that we and
ITC 105A: you know, make sense that the conflict groups and the core console because of where we are.
ITC 105A: But I think the we do that first. and then
ITC 105A: let me
ITC 105A: group or 6 the floor.
ITC 105A: and in 2 regions
ITC 105A: spend time looking at other people
ITC 105A: an opportunity to do more research and find out of the people that we recommend. Why would we recommend, and what value do they add to
ITC 105A: the institution? And I think that's that's what we need to do with with the other side.
ITC 105A: But the 4
ITC 105A: that are codified, our key constituents, greatest part of the institution
ITC 105A: faculty students and the staff.
ITC 105A: and they're not. They're alone. Just 2 regions. It's the motion is with 2 regions. Right? So you show your hand up. Reason why?
ITC 105A: Ii don't oppose giving more parameters as long as it doesn't become, then us classifying again, which is like circular II think, though II disagree with you, Regent Abercrombie, because
ITC 105A: wh. Everyone has their own interests, I mean, we all come from different backgrounds. I always advocate for athletics. That was part of my interview. And they said, How are you not gonna be biased to things like we all inherently are? And that's why we have the 4, because they do represent something, and that's what's important is that they do serve as a representation. So II think that
ITC 105A: us, even if we narrow it down to say, we need to have 3 community members or give parameters. I think that's okay, because they do represent a crucial part of our
ITC 105A: islands community that we want input. From so I don't know if if the bias I mean, maybe that that term is not correct is is
ITC 105A: bad. We want people that come from different communities and have different backgrounds to be giving that input. So that's just how I see it.
ITC 105A: Good discussion, any other discussion about the motion
ITC 105A: direct to.
ITC 105A: and we've been picking the regions yet. But 2 regions with the 4 formally recognized groups
ITC 105A: would propose to us 1212 Member Advisory 8 had 8 members to Advisory Group. There's an open question about. We give them more parameters. I'll just opine real quick. I agree with reason why
I have faith in those folks. I think they I don't think
ITC 105A: I don't agree. They have. They may be staff members, but I don't think they don't care about other perspectives. And we'd have 2 reasons in the group we would still have to approve. So if they propose to add 8 faculty members, we probably wouldn't approve that.
ITC 105A: So there's a check there. But that's just my opinion.
ITC 105A: Other regions, which is Abercrombie. No.
ITC 105A: I certainly never meant to imply. No, did I think II don't think I said that I didn't think they that the the 4 groups oh, and who they pick out of it would have after work off Carol. We're not talking about 4 groups. We're talking about 4 individuals that will come from the that.
ITC 105A: Those groups who will be
ITC 105A: the representatives didn't indicate otherwise I don't disagree with what you said at all. Quite the opposite.
ITC 105A: What I'm what I'm driving at is is, II think.
ITC 105A: and so they're already represented.
ITC 105A: and I think they're. And and I read again, friends, I asked you to think back
ITC 105A: on all the testimony we received and all the all the
ITC 105A: faculty staff
ITC 105A: Students
ITC 105A: were mentioned occasionally, alumni, over and over and over and over again. Virtually none of the testimony we received
ITC 105A: from the groups, either the groups that we've formally picked already, or representatives of the of the various other
ITC 105A: university and and college entities
ITC 105A: mentioned, mention the broader community, or how to how to pick somebody from that. That's all I'm saying is is that the natural inclination is, is. are we going to have faculty represented? Are we going to have staff representative? Are we going to have students represent? And the answer is, yes.
ITC 105A: that's been already decided that that's done. I'm just thinking that
ITC 105A: that we need to have a perhaps
ITC 105A: a different way of picking the other 8. And that may be
ITC 105A: the
ITC 105A: I'm not quite sure where the sunshine law comes in. IIII almost think we should do it, or that
ITC 105A: that.
ITC 105A: or or
ITC 105A: maybe that a PA pig can be put together to recommend names to the board. I don't know
ITC 105A: that that accomplish what I hope will will accomplish.
ITC 105A: I'm II it's a dilemma. I wish I had a more definitive. I apologize. I'm not more definitive about this other than I'm concerned that we need to have a broad section from the community.
ITC 105A: Thank you. With 2 regents to recommend 8 additional names
ITC 105A: up to up to 8,
ITC 105A: and we certainly could give them all the material and the the minutes for this meeting that they could consider, and I would count on the Regent reps to do the same.
ITC 105A: Is the opine on where region stands. Is there any further discussion about that motion before I take the vote?
ITC 105A: Yeah, I missed the first part of what you were saying. Were you suggesting that we, as regents, send my might.
ITC 105A: send names to the to the group for their consideration. I did II just was repeating them what the motion was which was
ITC 105A: to
ITC 105A: to assign the selection of up to 8 8 additional members.
ITC 105A: I think I said
ITC 105A: no more than 12 total. So that's actually yeah. No more than 12 total, maybe. Just say it that way. Yup. No more than 12 total
ITC 105A: members
ITC 105A: to the formally recognized groups plus 2 regions. That's the motion on the floor that we've been discussing. So I'm just checking if we're ready to move to a vote.
ITC 105A: So just a point of inquiry.
ITC 105A: if if that passes and and it moves forward, would it
ITC 105A: be
ITC 105A: out of line? And maybe, Carrie, you gotta tell me to whether this in terms of sunshine could names
ITC 105A: from anybody. for that matter, not just from from regents. But
ITC 105A: could I, as a region or anybody in the broader committee, send names to that group for the kind of consideration I think we could make that part of the motion that that
ITC 105A: that they needed to receive be open to receiving suggestions.
ITC 105A: talking about transparency and openness. Yep.
ITC 105A: Yup, and and that their process would not be governed by sunshine law, right as they craft the recommendation
ITC 105A: they can meet, they can discuss the recommendation they bring would be in the open. So yeah, so we we could note for the record as a friendly amendment, or just on the minutes that the expectation is that they are open to receiving suggestions from anyone.
ITC 105A: including regions. The the one concept is, if depending on the assigned task of this advisory group, the willingness of the members to keep things confidential.
ITC 105A: Right? So the
ITC 105A: we'd have to make it clear that
ITC 105A: there's expectations of the folks who are recommending recommended. and we would. We would apply that those members that they're recommending need to have been spoken to. And yeah.
ITC 105A: so
ITC 105A: all we would be getting back then, if we, if we proceeded this way, would be the the names recommended from the advisory group, and the names going in would remain confidential with them while they were making their decision about recommending.
ITC 105A: Thank you to keep them. Yeah, I'm overjoyed when Kerry is smiling behind my back. It's a rare occurrence.
ITC 105A: So for the
ITC 105A: for the motioner and the sender.
ITC 105A: can we consider those part of the motion that the these clear expectations is that they need to receive names, open process.
ITC 105A: and that they will keep those names confidential.
ITC 105A: But who they who? They who they deliver it? Yeah. So notes notes onto the motion. Yeah.
ITC 105A: okay.
ITC 105A: okay, that's so we know we're discussing is, there's no other discussion on a call for the vote.
ITC 105A: Okay? All those in favor of the motion as
ITC 105A: discussed and amended
ITC 105A: this signal by saying, Aye, any opposed?
ITC 105A: Great, okay.
ITC 105A: excellent.
ITC 105A: And so that
ITC 105A: actually tackles the 2 other buckets, which was the membership makeup
ITC 105A: and how they're going to be determined.
ITC 105A: So the next meeting for the cow is January eighteenth. That would be quite something to accomplish by then.
ITC 105A: So we may not. Yeah, if if at all possible. It'd be nice to have that group determined.
ITC 105A: That's the first opportunity we certainly now have to go, and we're making a request. They could certainly say, no, we won't do that for you, but I hope I hope they'll be amenable.
ITC 105A: Regent Malloy
ITC 105A: student caucus said. They can get a representative no later than the twentieth. So I would hope that other people can follow suit.
ITC 105A: Follow. Yeah. So that next. For to close up this one, we need to choose the 2 regions
ITC 105A: that we'll be taking on this task. anyone. Is anyone burning to take on this role.
ITC 105A: I'm not burning.
ITC 105A: but I'd like to say, cause mention was made.
ITC 105A: Stop me if I'm wrong, was mentioned, made in the open meeting or was mentioned made in the Co. In the executive session about the membership
ITC 105A: and about well, I just wanna say I'm up for confirmation.
ITC 105A: I that doesn't III do not want to be on. I'm not asking to be on that of the 2 quite the opposite.
ITC 105A: but I don't think that should be a consideration. We're we're, we're regents.
ITC 105A: and we're doing our job, and somebody else doesn't like it. Well, that's that's something we'll crawl. But II have full confidence in the in the 3 of us that are up, that we're doing a job is regents. And and that's the end of that. II agree. So I guess I'm starting off with anyone really want to take on this task.
ITC 105A: Regent Wilson is volunteering to be one of the regents. Vice chair. Lee, is anyone else?
ITC 105A: I nominate Regent Tochiki.
ITC 105A: Regent Sochi. Are you willing to accept that nomination
ITC 105A: between now and the eighteenth? I'm running a conference next week. you know, I mean so.
ITC 105A: But II yeah.
ITC 105A: But you could send names.
ITC 105A: Okay, if there's no one else.
ITC 105A: I'm gonna ask for a motion to approve vice Chair, Lee and Reg, and and and Vice Chair Wilson, as our representatives
ITC 105A: to this body I also nominate Regent Abrami.
ITC 105A: Are you ready? Are you willing to accept that nomination, general Army? No, I don't want. I don't want this to be a contest.
ITC 105A: I don't think so. I'm gonna put a lot of names in, though
ITC 105A: you hear that, Bernie.
ITC 105A: Anyone else.
ITC 105A: if not, can I get a motion for the 2 vice chairs to serve this role?
ITC 105A: Regent Haney move Regent Lew. Second, any further discussion.
ITC 105A: all those favor sealed by saying, Aye.
ITC 105A: aye, any opposed.
ITC 105A: any abstentions?
ITC 105A: Hello. but one abstention.
ITC 105A: I would. I?
ITC 105A: Aye, okay.
ITC 105A: So that process has been determined.
ITC 105A: we have parameters for a group, a process to select them. And urging to bring back recommendation as soon as possible. moving on to the next
ITC 105A: items on our agenda. It's a quick update. We do a quick update on the survey. Folks have referenced it multiple times. Okay.
ITC 105A: so yeah, as of yesterday, we did receive 828 responses and it's gonna continue
ITC 105A: until February 15
ITC 105A: maneval pine. I think it's a great initial response. We certainly want to make sure with. That continues, as I encourage everyone to throughout the State to fill that out region. Moai.
ITC 105A: can we get the once school starts again because I know a lot. Students are not looking or glance at their emails. Can we get the university
ITC 105A: email that they sent it out to resend it out again.
ITC 105A: Is that possible? After break is over?
ITC 105A: Okay, thank you.
ITC 105A: Next update is was already mentioned by by Shirley. you guys, delegated he and I to work with administration to get the Rfp. Out for the recruiting company assistance. II really wanna thank the team at for working over the holidays to meet those deadlines. So that got done.
ITC 105A: We do. The next step that I think was not clear in the authority given.
ITC 105A: That we wanna ask for is, if Regent leave Vice Shirley and I can continue to to make the selection of the recruiting firms.
ITC 105A: So what with with the assistance of someone from Hr, so be 3 of us.
ITC 105A: the criteria for checklist decided.
ITC 105A: But you guys didn't formally say we could decide. If we don't do that. then we'll need to bring that here to the full body.
ITC 105A: which will. you know there'll be other components of that sunshine law issues plus time issues
ITC 105A: with the authority we we can. What's the deadline? Again, what is the we're getting all the proposals back by. I'm not sure if Jan is here.
ITC 105A: Yeah. So we we won't be able to bring that to this board by the eighteenth. We won't get the submittals by then. so the soonest would be that first meeting in February. Even that would be a super tight turnaround. So there's that's one of the other reasons to differ. But
ITC 105A: happy to discuss that role.
ITC 105A: You want to say anything more about that. Well, I think we're reason for the human resources. Person is that they've done
ITC 105A: this process. But more.
ITC 105A: yeah. So
ITC 105A: which I mean
ITC 105A: in the end. Again, going back over all the the previous selections of President.
ITC 105A: the human resources, and any staff ended up
ITC 105A: doing the all the work. the research firm spent all the money and went through their song and dance.
ITC 105A: And then, in the end, the human resources folks here and and whoever was staff then
ITC 105A: ended up
ITC 105A: doing the actual logistics. All I'm saying is.
ITC 105A: I think we should have it no later than February. If they. If they. If you haven't got proposals you can
ITC 105A: deal with
ITC 105A: before then, then don't do it. and I hope I don't see any.
ITC 105A: I don't see any reason why we can't consider when they say search to. I don't see any reason why, we can't consider local firms
ITC 105A: that are experienced in in organizing.
ITC 105A: not just necessarily executive searches, but but deal in human resources deal deal with the question of of choosing leadership
ITC 105A: for various companies and groups, and so on.
ITC 105A: I don't know. I'm just looking at you, Diane, because of the the particular organization here with, I'm I'm assuming there was companies locally. Who? Who
ITC 105A: cause? I've worked. I've worked with local companies before that aren't necessarily professional search firms.
ITC 105A: but they're Hr. Firms, and they know how to organize for selection of people to take various tasks up on the executive level.
ITC 105A: just saying, I hope that it
ITC 105A: II I'm confident that you could go locally and get proposals in that you could make a decision to be presented to us by February.
ITC 105A: I'm also hoping we get those proposals.
ITC 105A: So the
ITC 105A: again, the record, the thing we wanted to clarify was, if the Board authority to Vice chair. Lee and I includes the selection of the proposals that come in.
ITC 105A: and if not, then the body wants to do that process. We can. It'll just take a little bit longer to actually get someone on board.
ITC 105A: Mike.
ITC 105A: The question I have, how are we getting that information out that you're looking for proposals, or is that already going out? It's already been posted, and so that normal ways that we beat those bushes. But II would say.
ITC 105A: those folks who know local firms that could do this work should be encouraging them to apply. So we at least we we can't, we can't.
ITC 105A: we can't. So so select them if they don't apply. But I just noticed that information out there. So now, locally.
ITC 105A: yeah, let me. Yes. Well, it it, you know. If it isn't, it should be cause we're talking about. I don't. I don't know that
ITC 105A: I couldn't opine on. Okay how the community is responding.
ITC 105A: I'm just pushing this a little right now that somebody's listed. Maybe maybe it would be in the paper right? The story, you know, that'd be added. Yes, maybe the media can say that we're actually looking for a search firm as opposed to fighting with one another.
ITC 105A: Alright. So Regent, I keep talking.
ITC 105A: So this is a little bit going back. Is that okay? Or should we wait till later? Is it about the question I have about whether we're authorized. No? Well can we close that one up first? And then, yeah.
ITC 105A: So if not, there's no issues. Can I get a motion to authorize vice, Shirley and I to work with a member from Hr. To select the recruiting firm. Regent Haney moved Regan Lu. Second, seeing no discussion, all those in favor saying, aye.
ITC 105A: any opposed
ITC 105A: congratulations or work.
ITC 105A: don't you? Can't go golfing? No, no golfing. Okay,
ITC 105A: Regent, I can talk to you.
ITC 105A: One thing I wanted to mention as see if everyone's in agreement a parameter for the
ITC 105A: the advisory group. Well, the the process we just approved to have the 4
ITC 105A: and then the 2 regions to come back with names
ITC 105A: in our pay report
ITC 105A: we talked at length about, you know, special interests and conflicts of interest, and disclosing those things, and so
ITC 105A: I. The language. Here was
ITC 105A: advisory group nominees shall disclose as a prerequisite to being considered any current or potential financial interest or other conflicts of interest in or relative to the University of Hawaii system, when being considered for the Advisory group.
ITC 105A: so I would hope that as part of screening and bringing forward these 12 names, that this would have been done in the group, so that
ITC 105A: that would be embarrassing for additionally embarrassing for people to be put forward in the 12, and then.
ITC 105A: you know, they didn't disclose this or that because they weren't asked to. So just putting that out there, that that's our
ITC 105A: request.
ITC 105A: and that the guidance and the the statement is that there's an expectation to follow those recommendations. Does that work? Okay?
ITC 105A: Yep.
ITC 105A: if if there's no other issues from the agenda list.
ITC 105A: We have come to that
scripts. I wanna be in
ITC 105A: representative assessment.
ITC 105A: Yeah, yes, yes, they're gonna what they're gonna bring recommend up to up to 12
ITC 105A: recommendations. Yeah, okay? So if there's nothing else, we're onto announcements.
ITC 105A: The next meeting is January eighteenth, 2024, at University Floyd West Oahu
ITC 105A: my right. II didn't miss anything. I'll I'll share my share. The knows that I I'm not able to make that meeting. Unfortunately. So he's prepared to
ITC 105A: to run the meeting vision. Moi.
ITC 105A: yeah. Did we
ITC 105A: make parameters for who they're gonna pick? Or did we not do that? It was it was not included in the motion. Nope.
ITC 105A: but
ITC 105A: my hope we. We will send them the minutes and the comments and the concerns, and that
ITC 105A: trust them to consider those things. Okay. yep. Regent Hainey.
ITC 105A: you know, being know how open comment. But I just wanted to emphasize everybody got the email from Christine and from Yvonne, relating to preparations for the heal.
ITC 105A: Yes, thank you. It's a important announcement. At this stage.
ITC 105A: It'll be a new new approach.
ITC 105A: 2 days. We started off with the best town. So
ITC 105A: as a
ITC 105A: anything specific about that, just making sure folks respond right? If they need rooms. And yeah.
ITC 105A: oh, okay. Monday, yeah. Folks we didn't know. We can book travel and hotels, and
ITC 105A: and don't forget it's a 2 day meeting, all right. Okay.
ITC 105A: they've already got a block of
ITC 105A: and and again, and we've been saying this lots. Thank you to the staff, or like this decision. To do this adds a whole bunch of other
ITC 105A: work for staff, including they have to travel
ITC 105A: right? So be away from family and things like that. So much appreciation to everyone. I also want to point out, in addition.
ITC 105A: just on the record. In addition to that conflict of interest, paragraph in the Pig Report, we also
ITC 105A: enumerated. Let's see non Board Member Advisory group members should have the following qualities that include knowledge of the institution and its aspirations, and willingness to learn more. The ability to rise above parochial concerns and mesh with a group that commits to serving the interest of the institution as a whole, the ability and willingness to maintain this, the searches confidentiality even after it concludes.
ITC 105A: and the ability to understand and abide by the the role that we're tasking them to do. And the paragraph I read earlier would be the last requirements. I just wanna emphasize.
ITC 105A: assume where there's no no objections. That's also the expectation we have of the representatives from the 4 formally recognized groups. Yes, Yup, yes, absolutely thanks for clarifying that and back to what Regent Mawai was just asking about the parameters. We did set some parameters. So 12 clarifies 12 no more than more than 12. But that includes the 2 regions. So it's really 6.
ITC 105A: Well, if the no, no, the no, the the 2 regions are only for the purpose of recommendations
ITC 105A: that if the regions are going to continue on the advisory group that has to be in the recommendation.
ITC 105A: but they would be part of the 12.
ITC 105A: No, no, the the motion was just that
ITC 105A: 2 regions and the 4
ITC 105A: formally recognized groups would give us a proposed list of names for the 12, and all 12 would be non regents. That's up to them. But they could. They could choose regions, not choose regions.
ITC 105A: Alright.
ITC 105A: and that
ITC 105A: those 4 represent
ITC 105A: would, I assume, suggest a representative from themselves. And then
ITC 105A: community members are to be represented in the total 12. That's our expectation. So there are some parameters
ITC 105A: we've
ITC 105A: put on the record. Yep. yes, and and if if regents are unclear we we can reconsider this and make sure we're crystal clear. digital. Moi.
ITC 105A: yeah. I was unclear when I voted on it, I guess, because I was thinking it was 12 total. not
ITC 105A: 12 additional. There is 12 total. But the wording was up to 12,
ITC 105A: and and up to 12 total total correct. So that's 4 4 plus 2 credence, 4% 4.8
ITC 105A: 4. We certainly can
ITC 105A: when the recommendations come forward, do. Is that subject to a vote? Then correct? Yes, only a recommendation.
ITC 105A: You know, I do want to say, though. It was discussed, and it not publicly. So I do want to see on the record that it was discussed that
ITC 105A: the possibility of the 2 regions continuing on, or to the 2 or corrections in general, on with the Advisory
ITC 105A: Committee Board
ITC 105A: in the future, just to to mention that publicly, so that that can be considered
ITC 105A: when
ITC 105A: the 6 come up with the 12 that they could, it was discussed to have 2 regions continue on with the 12 up to 12, and we just can certainly share
ITC 105A: even more of those details. The other truth is.
ITC 105A: if we have tell 12 advisory members that don't have regents and we assign them a task we could put up to 2 regions
ITC 105A: on that task. Yeah, yeah.
ITC 105A: are there any implications for sunshine law that would
ITC 105A: can complicate that. Not not if there's like 2 regions. That's what I thought. I just wanted to make sure. Right? Yeah, it's just the kind of thing that I appreciate you bringing it up. Those are the kind of things we're talking about. An exact session, right? Is all these details? Yep, good clarification.
ITC 105A: So so we're now all on the same page. What we voted on the regents are assigned just to help over the recommendations regions could be on or not. We'll see when that that comes up.
ITC 105A: and it's no more than 12. Total. Okay, great, alright. Any other announcements, questions, clarifications.
ITC 105A: if not. Thank you, guys all for your time and energy and commitment. This meeting is adjourned.
ITC 105A: There is speech in the back for all your hard work. See. you're not volunteers. You're getting fed.